Vendors can be deactivated and reactivated. Deactivating a vendor prevents the vendor from being associated with new invoices. For example, the Vendor Manager might want to deactivate a vendor that is no longer in business, has merged with another vendor, or when issues arise with financial transactions. Deactivating a vendor does not delete the vendor from the system, and a deactivated vendor can be reactivated.

When a vendor is deactivated:

• The vendor is marked with the word Inactive on the Manage Vendors page.

• The deactivated vendor can no longer be selected when creating a new invoice using either the import or the user interface functions.

• The vendor no longer appears when searching using the Approved Vendor option in the View menu.

• All invoices currently associated with the deactivated vendor require a new or different vendor; the system will prompt the user to select a vendor.

• The vendor can be re-activated.

To deactivate a vendor:

1. On the Manage Vendors tab, select one or more vendors.

2. Click Actions > Inactivate Vendor.

The vendor is marked Inactive, no longer appears in the list of approved vendors, and cannot be selected when creating new invoices.

To view deactivated vendors:  Click View > Inactive Vendors.

To reactivate a vendor:

1. On the Manage Vendors tab, click View > Inactive Vendors.

2. Select the vendor you want to reactivate, and then click Actions > Activate Vendor.