Documents

You use the Documents application to perform the following operations:
  • View all the documents that are used by your organization in your product.
  • Upload new documents and assign the document to business objects such as models, items of equipment, announcements, requests, locations, spare parts, and instructions (see Uploading a Document and Assigning Documents to Business Objects)
  • Edit attributes of multiple documents centrally so that the changes apply to all associated business objects (see Editing Document Attributes)
  • Delete documents that are not required on the network (see Deleting a Document)
  • Share a document with an authorization group (see Sharing Business Objects from Object Pages)
  • Add hotspots to an image file (see Creating Hotspots)

  • Upload a link as document and assign the document to business objects such as models, items of equipment, announcements, requests, locations, spare parts, and instructions.

    Documents with links allow reference to documents in external DMS and other document systems.

  • Add the documents to different groups.

  • Search for a document based on origin, phase category, file type, and so on.

  • Download the documents using the Download option. You can also opt to download all the versions of a document.

  • You can view the number of available versions in the Version field on the list page. If there are more than one version of the file in the same or different languages, you can view and download these versions by choosing the version number. It will open a dialog box with the file details.

  • Improved SAP ERP synchronization of documents:

    • Mapping document content to DIRs considering the version and language assignments.

    • Synchronizing various changes, including versioning between the DIRs and document files in SAP Asset Intelligence Network.

Updating Language Files

  • Overwrite any language file of a document record for business partner with write permission.

  • Delete any language files even if uploaded by another business partner, except for the last remaining language file of the document record. The last remaining language file for a document record can only be deleted by the owner of the overall document record.

Supported Document Size

You can upload a document up to 400 MB. To upload a document of a higher size, configure using the Application Settings app. For more details, see Configuring Document Upload Size