Settings for Sales and Distribution Documents

Use

The settings for sales and distribution (SD) documents contain the sales document types and their item categories, the assignment of item categories to the sales document types and the billing types.

The settings for SD documents, together with the dummy material, define how the business process is carried out.

You do not have to make your own Customizing settings for SD documents. All the required settings are delivered with the SAP Discrete Industries (DI) system.

This graphic is explained in the accompanying text.

In the case of a client copy, the Customizing settings are not copied to the target clients. For that reason, you must copy them manually.

For more information, see SAP Note 217012.

In customizing, you can configure the service entry sheets and also define the subsequent documents. The standards documents are TBSS for debit memo request and CBSS for credit memo request.

You can further define a user status profile. The sales document type is then assigned to the service entry sheet type.

Features

BOS type

What does the BOS type control?

The definition of an item category has been enhanced in the SAP DI system to allow you to assign a BOS type.

You can use the BOS type to define the structure of the BOS and to control the system checks for service entry and billing. Several functions and business processes are thus allowed or disallowed, depending on the BOS type.

Whether an outline layout or a service list can be created for a document item is defined in the BOS type. In addition, which particular form of contract exists is also defined there.

The system does not allow a service entry sheet to be created for a flat-rate contract. Billing can be carried out on the basis of a billing plan. For more information, see Billing for a Unit Price Contract .

If case of a unit price contract, the system allows you to create a service entry sheet with reference to the BOS in the sales document. Billing then takes place on the basis of the service entry sheets. You cannot create a billing plan. For more information see Billing for a Flat-Rate Contract .

This graphic is explained in the accompanying text.

Up until Release DI 4.6C1, you can only define whether the BOS should be structured as a hierarchy or as a service list when you define the item categories.

Where is the BOS type defined?

You define the BOS type in Customizing for Sales and Distribution under Bill of Services → Define Bill of Services Type. The BOS types are then available in Customizing for Sales and Distribution under Sales when you define the item categories.

What is delivered?

Different BOS types are delivered in the SAP DI system for the different document types as shown below:

01	Unit price contract with outline layout
02	Service entry of unit price contract
03	Flat-rate contract with outline layout
04	Flat-rate contract with service list

Incompletion procedure

Where are incompletion procedures defined?

You define incompletion procedures and their assignments to the sales document types and item categories in Customizing for Sales and Distribution under Basic Functions → Log of Incomplete Items

What is delivered?

To be able to integrate the BOS in the incompletion check of the sales and distribution document, incompletion procedures are delivered in the SAP DI system for BOS in SD.

Incompletion procedure on header level

B4 for a sales order

B6 for a service entry sheet

Incompletion procedure on item level

B1 for a quotation /order, flat-rate price contract

B2 for an inquiry

B3 for a quotation /order, unit price contract

B5 for a service entry sheet

Item category group

Where is the item category group defined?

You define the item category group in Customizing for Sales and Distribution under Sales → Sales Documents → Sales Document Item → Define Item Category Groups

What is delivered?

The item categories are gathered in an item category group. The item category groupPBOSis delivered in the SAP DI system for BOS in SD.

Document types and item categories

What is controlled using the document types and item categories? (Choice of the most important fields)

Field	Comment
Order quantity one	The value is always one on sales document item level because you maintain the quantity structure in the BOS.
"Closed" rule	A (The item is closed during the first reference) B (The item is closed on referencing the total quantity)
Billing relevance	By using the Billing relevance field, you determine what is used as the basis for billing, in accordance with the procedures laid down in the contract. The contract form “unit price contract” can be combined with the following billing relevancies: ' ' Not relevant to billing S (order-related billing document with down payment, without billing plan) The contract form “flat-rate contract” can be combined with the following billing relevancies: ' ' Not relevant to billing B (order-related billing – status according to order quantity) I (order-related billing document with billing plan)
Condition type for cost transfer	The field CondTypeLineItems determines the condition on sales document item level in which you set the value of the BOS.
BOS type	See the section on BOS Type
Order-related billing type	In the Order-rel.Bill.Type field, you can specify a billing document for sales document items that are not relevant for delivery, but must be billed. The system proposes the billing document type automatically when you create billing documents.
Incompletion procedure on header level	See the section on Incompletion procedures
Incompletion procedure on item level	See the section on Incompletion procedures

Where are document types and item categories defined?

Document types are defined in Customizing for Sales and Distribution under Sales → Sales Documents → Sales Document Header → Define Sales Document Types

Item categories are defined in Customizing for Sales and Distribution under Sales → Sales Documents → Sales Document Item → Define Item Categories

What is delivered?

The following document types and item categories are delivered in the SAP DI system:

Document types and item categories for a unit price contract

Comment	Sales document	Document type	Item category
Customer inquiry with BOS	Inquiry	IBOS	IBOS
Customer quotation with BOS (unit price contract)	Quotation	QBOS	QBOS
Standard order with BOS	Order	OBOS	OBOS
Standard order with BOS (New process)	Order	OBSS	OBOS
Service entry sheet (debit memo request)	Order	TBOS	TBOS

The following settings are of utmost importance (choosing the most important fields):

Document type	IBOS	QBOS	OBOS	OBSS	TBOS
Condition type for cost transfer	EKBS	EKBS	EKBS	EKBS	EKBS
Order-related billing type					L2
Incompletion procedure		10	B4	B4	B6
Item category	IBOS	QBOS	OBOS	OBOS	TBOS
"Closed" rule	A	B	B	B	B
Billing relevance					S (order-related billing document with down payment, without billing plan)
Pricing	X	X	X	X	X
BOS type	01	01	01	01	02
Business item	select	select	select	select	select
Schedule line allowed	select	select	select	select
Active receivable/claim					select
Order quantity one	select	select	select	select	select
Incompletion procedure	B2	B3	B3	B3	B5

Document types and item categories for a flat-rate contract

Comment	Sales document	Document type	Item category
Customer inquiry with BOS	Inquiry	IBOS	IBOS
Customer quotation with BOS	Quotation	QBLS	QBLS
Standard order with BOS	Order	OBLS	OBLS

The following settings are of utmost importance (choosing the most important fields):

Document type	IBOS	QBLS	OBLS
Condition type for cost transfer	EKBS	EK02	EK02
Order-related billing type			F2
Incompletion procedure		10	B4
Item category	IBOS	QBLS	OBLS	OBSB
"Closed" rule	A	B
Billing relevance			I	B
Billing plan type			01 (milestone billing)	-
Pricing	X	X	X	X
BOS type	01	03	03	03
Business item	select	select	select	select
Schedule line allowed	select	select	select	select
Order quantity one	select	select	select	select
Incompletion procedure	B2	B1	B1	B1

This graphic is explained in the accompanying text.

If you use item category OBLS with document type TALS (flat-rate price contract), bill the sales order with a billing plan. You can create a customer payment plan using the billing plan stored in the sales order.

If you use item category OBSB with document type TALS (flat-rate price contract), bill the entire sales order in one step (without down payment processing). This item category is suitable for sales orders with a small quantity of orders.

For more information see Billing for a Flat-Rate Contract .

Schedule line categories

What does the schedule line category control?

The SAP system can copy only the items of a sales document to a delivery for which schedule lines exist. Delivery documents are not created for BOS, therefore only one schedule line (phantom schedule line) is required for a document item with BOS.

Where are schedule line categories defined?

You define schedule line categories and their assignments to item categories in Customizing for Sales and Distribution under Sales → Sales Documents → Schedule Lines

What is delivered?

The following settings are delivered in the SAP DI system:

Item category	Schedule line category	Comment
IBOS	AT	For information purposes only
QBOS QBLS OBOS OBLS TBOS	BN BN CD CD CD	No transfer of requirements, no availability check, not relevant to delivery

Billing types

Where are billing types defined?

You define billing types in Customizing for Sales and Distribution under Billing → Billing Documents → Define Billing Types.

What is delivered?

The following settings are delivered in the SAP DI system:

Billing types for a unit price contract

Billing type	Comment
FAZS	Down payment request (DP request)
L2	Debit memo

Billing types for a flat-rate contract

Billing type	Comment
FAZ	Down payment request (DP request)
F1	Invoice
F2	Invoice