Billing/Unit Price Contracts

Prerequisites

To create a billing document, first you have to delete the billing block on the Sales tab page in the sales order.

Settlement using down payment processing is only possible if, in Customizing for Financial Accounting, you have set the correct field status for the additional account assignment. For more information, see Billing with Down Payment Processing .

Process Flow

In a unit price contract, billing is progress-related on the basis of the service entry sheet.

Settlement without down payment processing

Caution Caution

On invoice creation (debit memo), for each service line, the system multiplies the quantity recorded in the service entry sheet by the sales price saved in the sales order.

End of the caution.

After you have created an invoice for a service entry sheet and generated an accounting document, the system sets the following statuses for the service entry sheet:

  • Reference status fully referenced

  • Invoicing status fully invoiced

  • Overall processing status completed

If you have completed the sales order, you must set the overall processing status to completed .

Settlement with down payment processing (without billing plan)

In a unit price contract, you can map down payment chains and invoices on the basis of service entry sheets, without using a billing plan.

  1. Down payment request (DP request)

    Caution Caution

    The system uses the price from the service entry sheet.

    End of the caution.

    When transferring to Accounts Receivable Accounting ( FI-AR ), the system generates a down payment request as a noted item in the down payment request account in Financial Accounting. The down payment request account does not affect the financial statements or the profit and loss statement.

    After you have created a down payment request, the system sets the following statuses for the service entry sheet:

    • Reference status Partially referenced

    • Invoicing status Partially invoiced

    • Overall processing status In process

      You can view the generated down payment requests in the document flow of the sales order.

  2. Effected down payment

    The customer makes the down payment. You post the incoming payment with reference to the down payment request in Accounts Receivable Accounting ( FI-AR ). This activity marks the down payment request as cleared. You can also view this clearance in the document flow of the sales order.

    The system changes the noted items generated by the down payment requests in the customer account into cleared items.

    Note Note

    At present, if the customer only pays a part of the requested sum, the system clears the down payment request completely. For that reason, you must manually enter the account assignment of subsequent down payments to the sales order and the relevant sales order item.

    End of the note.

  3. Milestone billing/final invoicing with down payment clearing

    Caution Caution

    When creating the invoice creation (debit memo), the system multiplies the quantity recorded in the service entry sheet by the sales price saved in the sales order for each service line.

    End of the caution.

    During billing, the system clears the down payments effected by the customer. It does this by recording the affected down payments as items to be cleared in the billing document.

    The system does not calculate the invoiced amount (down payment amount = remaining amount to be paid). The customer receives information on the amount to be deducted from the payment.

    In Financial Accounting, the down payments for clearance that are assigned to a billing document trigger settlement of the effected down payments against the existing claim.

    Once you have created a debit memo for a service entry sheet and generated an accounting document, the system sets the following statuses for the service entry sheet:

    • Reference status Fully referenced

    • Invoicing status Fully invoiced

    • Overall processing status Completed