Reversing Posting Documents

Use

If you have successfully posted posting documents and realize that the posted data is incorrect, you can reverse all documents for the posting run in question.

See also:

Reversal of posting documents

Prerequisites

  • You have successfully posted the posting documents for a posting run. The posting run has one of the following statuses:

  • Documents transferred

  • Documents posted

  • It is initially not possible to reverse posting documents if payroll results were processed for which retroactive accounting runs took place and the results of these runs have already been processed in a live posting run. In this case, you must firstly reverse or delete the posting documents from the posting runs with retroactive accounting, and finally reverse the posting documents from the incorrect posting run.

  • Accounting has approved the reversal.

  • The system should not have used any line items from the documents created in Accounting for clearing.

  • It must be possible to post the reversal documents (for example, the relevant CO account assignments should not yet be closed).

Procedure

  1. Go to the overview of posting runs. If the posting run, whose posting documents you want to reverse, is not displayed, choose Start of the navigation path Edit Next navigation step Filter Next navigation step Delete filter End of the navigation path .

  2. Select the required posting run.

  3. Choose Start of the navigation path Edit Next navigation step Reverse Next navigation step Reverse documents. End of the navigation path

  4. A dialog box appears, in which you must enter information on the reversal date:

  • Choose Yes , to copy the respective posting date of the original documents as the reversal date. A posting run can contain posting documents with different posting dates.

  • Choose No , to enter a different reversal date. If you enter a different posting date, it must be after the posting date for the original documents.

Note Note

You can determine the posting date of the posting documents in the document overview.

End of the note.

  1. To start the reversal, choose Immediately or Create job , or choose Cancel to cancel the reversal.

The system prints a log that informs you on the success of the reversal.

Result if Successful

  • Reversal documents are created containing all document line items for the original documents with reversed plus/minus (+/-) signs.

  • The reversal documents were transferred to Accounting and posted there. This cancels the original, incorrect posting.

  • The selection of accompanying payroll results was reset.

  • Links to the reversed posting documents were inserted in the reversal documents. You can see this by showing the Reversal documents column in the document overview.

You must create a new posting run in order to repost the payroll results, which were processed in the posting run whose posting documents you have reversed, in their corrected state.

Result if Unsuccessful

For information on the steps that you must perform if the reversal process is terminated due to an error, see Resetting the Reversal after Termination .