Example: Individual Purchase Order on an Internal Order

This example of an individual purchase order describes how the system deals with the different business transactions in the purchase order commitment. The example explains how the purchase order commitment originates and how it is assigned to an internal order using a goods purchase order.

It is irrelevant for the update of the purchase order commitment, whether the purchase order is assigned to an internal order, a cost center or a project. The account assignment only indicates the object on which the commitment is displayed, and where the actual costs are incurred.

Prerequisites for the Example

You must know how to...	For more information, see the SAP Library under...
activate commitments management	Activate Commitments Management .
create an internal order	Financials Controlling Internal Orders
create a purchase order and assign it to an internal order	Logistics Materials Management Purchasing
post a goods receipt	Logistics Materials Management Inventory Management
post an invoice receipt	Logistics Materials Management Logistics Invoice Verification

Example process

Business Transaction	Commitment
Purchase order for three PCs at USD 1,500.00 each: 15.12.1998 15.01.1999 15.02.1999 Shipping charges are fixed at USD 150.00	Creating the Purchase Order Commitment
Goods receipt for two PCs	Reduction of the Purchase Order Commitment
Goods receipt for three PCs; the price is greater than the purchase order price: USD 2,000.00	Updating Purchase Order Commitments due to new goods price
Remaining delivery: Goods receipt for one PC	Reduction of Purchase Order Commitment to zero
Invoice receipt for freight costs: USD 180.00 instead of USD 150.00	Increasing the Actual Costs