Audit

Definition

An audit, according to DIN EN ISO 9000, is a systematic, independent, and documented process used to obtain audit results and to evaluate these results objectively in order to determine to what extent the criteria of the audit have been fulfilled.

Note Note

In the navigation area, audits are indicated by the icon .

End of the note.

The following terms are used in relation to audits:

Subsequent Audit

A subsequent audit serves to check the execution and efficiency of the corrective/preventive actions that were defined in an audit.

Certification Audit

A certification audit is executed to check the quality management system of a company. An independent certification authority executes this type of audit.

External Audit

External audits include what are commonly known as “second party audits” or “third party audits”.

Second party audits are executed by parties that have an interest in the organization (for example, customers), or people by acting on behalf of these parties.

Third party audits are executed by independent, external organizations. Such organizations offer certification or registration of conformity, for example, in accordance with ISO 9001 and ISO 14001.

Examples of external audits are: Certification audits, vendor audits, and customer audits.

Internal Audit

Internal audits, also called “first party audits”, are executed by, or on behalf of, the organization itself for internal purposes. They can form the basis for the organizations own declaration of conformity. Examples of internal audits are: Area audits and internal product audits. The following audit categories exist: System audits, process audits, and product audits.

Follow-Up Audit

A follow-up audit is a planned audit that checks an audit object at regular, predefined intervals.

Structure

An audit contains the following information:

Audit Usage

The audit usage describes according to which guideline/guidelines and audit is to be executed. Examples for the audit usage are: Quality audit and environmental audit.

Audit Type

The audit type describes the audit usage, the audit categories, and the audit object that is to be audited. Examples of audit types are: Internal process audits in the development area, external vendor product audits, and internal QM system audits.

Audit Trigger

The audit trigger describes why an audit is executed (for example, whether the audit is a planned or an unplanned audit).

Integration

  • An audit can be assigned to either one audit plan or no audit plan.

  • You can assign as many audit question lists as required to an audit.

  • Due to the integration of Microsoft Project in Audit Management, audits can also be processed and displayed using Microsoft Project.

  • The integration of Microsoft Excel in Audit Management means that audits can also be evaluated using Microsoft Excel.

  • The audit report can be called up from the audit.

  • Documents can be assigned to an audit.

  • Corrective/preventive actions are usually related to audit questions that are assigned to an audit.