Data Archiving in Agency Business (LO-AB)

In the Agency Business component, you can archive documents to remove data from the database that is no longer required in the system, but still needs to be kept for analysis purposes.

Features

Archiving in Agency Business involves the following archiving objects. You can make different settings for each of these objects.

Archiving Objects in Agency Business
Technical Name	Description
WBU	Archiving Posting Lists (LO-AB)
WCI	Archiving Customer Settlements (LO-AB)
WLF	Archiving Vendor Billing Documents (LO-AB)
WRECH	Archiving Remuneration Lists (LO-AB)
WREG	Archiving Settlement Request Lists (LO-AB)
WSI	Archiving Expenses Settlements (LO-AB)
WZR	Archiving Single Settlement Requests (LO-AB)

Note Note

You can use reports RWLF5001 through to RWLF5005 to restore the documents. However, you should only do this if absolutely necessary, because any errors can lead to inconsistencies on the database.

End of the note.

Checks

You can only archive an agency document if it is no longer relevant for posting. A document is no longer relevant for posting if it has one of the following statuses:

C: Accounting document has been created
D: Document is not relevant for Accounting
E: Document is canceled and is therefore closed
J: Accounting document not required
L: Document completed (accounting documents created)

You should not archive agency documents until all follow-on activities for these documents in Financial Accounting are completed.

Authorizations

To archive agency documents, you need archiving authorization for authorization objects W_WBRK_ORG and W_WBRK_FKA.

With this archiving authorization, you can archive all documents in Agency Business, which means that no differentiation is made between the following attributes:

Purchasing organization (EKORG)
Purchasing group (EKGRP)
Sales organization (VKORG)
Distribution channel (VTWEG)
Division (SPART)
Delivery type (LFART)

Activities

You can display a list of archived documents for all categories of agency documents. You can select whether you want to display the list of archived documents with or without item data. If you double-click a list item, you can display that document. To do this, select Start of the navigation path Agency Business Next navigation step Environment Report Selection Reports for Agency Business End of the navigation path and then choose the relevant agency document category.

More Information

Retention Management (LO-AB)