Retention Management (LO-AB)

The SAP Information Lifecycle Management (ILM) component supports the entire software lifecycle including the storage, retention, blocking, and deletion of data.

Agency Business (LO-AB) provides one ILM object that enhances the archiving objects with the information for data retention. An ILM object contains the settings for the ILM rules that define the duration of the retention period to be determined as well as the time reference and the time offset for determining the start date of the retention period. You can use conditions to restrict the validity of each rule.

Prerequisites

You have activated the business function Information Lifecycle Management (ILM). For information about activating SAP Information Lifecycle Management, see Activating SAP ILM.

Features

In Agency Business (LO-AB), all archiving objects are assigned to the ILM object AB_DOCUMENT with the following properties:

Available Time References	Last Change Date (LAST_CHANGE_DATE)
Available Condition Fields	Date of Last Change (AEDAT) Document Type (WDTYPE) Company code (BUKRS)
Available Policy Categories	Retention Rules (RTP)

For more information about the archiving objects, see:

Archiving Objects in Agency Business
Technical Name	Description
WBU	Archiving Posting Lists (LO-AB)
WCI	Archiving Customer Settlements (LO-AB)
WLF	Archiving Vendor Billing Documents (LO-AB)
WRECH	Archiving Remuneration Lists (LO-AB)
WREG	Archiving Settlement Request Lists (LO-AB)
WSI	Archiving Expenses Settlements (LO-AB)
WZR	Archiving Single Settlement Requests (LO-AB)

Activities

Before data archiving, you must define retention periods in SAP Information Lifecycle Management (ILM).

You view the general settings of the ILM object categories delivered by SAP and define the settings for ILM rules in the ILM Retention Management Cockpit or ILM Retention Warehouse Cockpit for Administrators under Services for Settings or in Customizing for SAP NetWeaver under Application Server Basis Services Information Lifecycle Management Data Archiving Retention Management (transaction IRM_CUST).
For more information, see Making Customizing Settings for ILM Rules.
You assign ILM objects to audit areas in Customizing for SAP NetWeaver under Application Server Basis Services Information Lifecycle Management Data Archiving Retention Warehouse Audit Area Settings Define Audit Areas (transaction ILMARA).
For more information, see Processing Audit Areas.
You define ILM policies in transaction IRMPOL.
For more information, see Editing ILM Policies.
You run the report WLF_UPDATE_AB_EOP_FROM_ARCHIVE.

Note Note

To be able to block and control the deletion of customer and vendor master data, you must activate the business function ILM-Based Deletion of Customer and Vendor Master Data (ERP_CVP_ILM_1).

For more information, see ILM-Based Deletion of Customer and Vendor Master Data.

End of the note.

More Information

Using ILM Retention Management in the Application System

Data Archiving in Agency Business (LO-AB)