Entry of Date Combinations - SAP Documentation

Use

This function is used to enter date combinations for ad items.

Integration

It is part of document processing and is available to you as follows during creation and modification of ad items:

Document level	Tab page	Field
Item	Details	Book.unit field and the field directly following this field

Note Note

To enter more than one date combination, you must enter each date combination that follows the first one as an additional booking unit.

See also: Entry of Booking Units

End of the note.

Prerequisites

Settlement of date combinations

Prices for a date combination are usually lower than those prices for booking the booking units and dates in this combination individually. This means that a date combination is usually regarded as a unit from a business point of view.

The system generates a billing dataset for each publication date for a booking unit that is sold on individual dates. If you have entered the Local north basic booking unit and specified Wednesday and Saturday as publication dates, the system generates two billing datasets.

The system usually generates one billing dataset for a date combination. If you have entered the Local north/WeSa date combination, the system generates one billing dataset even though the booking unit is booked on Wednesday and on Saturday.

Caution Caution

If the date combination is not to be handled as a business unit, you can select the Proportional settlement, Sep.settle.schd.line or Sep.settlemt ad spec indicators in the higher-level combined booking unit . The system generates more than one billing dataset for this date combination.

End of the caution.

See also: Combined Booking Unit

Master data and Customizing

You have created date combinations in the product master data and ID codes for these date combinations in Customizing:

Activity	Menu path
Define date combination ID	SAP Media Master Data Product Booking Booking Unit Define Date Combination ID

You have specified whether schedule lines in a flexible date combination are to be generated manually when you defined the ID codes.

To enter several date combinations that book different weekdays in an ad item, you must select the FilterBU+ indicator in Customizing.

Indicator	Menu path
Filter BU+	SAP Media Advertising Management Sales Order Settings for Specific Sales Areas Make General Settings

Features

Fixed or flexible date combination

You can enter fixed and flexible date combinations in the system:

A fixed date combination is published in defined booking units on defined dates, such as Wednesdays and Saturdays in the Local north booking unit .

A flexible date combination is published in defined booking units with a particular number of placements, such as twice in the Local north booking unit and once in the Local south booking unit . Publication dates are not specified until the ad item is entered.

A date combination is described uniquely by its higher-level booking unit and ID code. When entering a date combination, you specify the identification key for the higher-level booking unit in the Book.unit field on the Details tab page at item level and the associated ID code in the following field.

Enter publication dates

Each date combination has several publication dates. Each publication date has a date category and publication period or date.

You can choose between date categories D (Date), C (Copy), W (Week) and M (Month) .

If you choose date category D (Date ), you must either specify the date on which this date combination is published for the first time or a period in which the publication date for the date combination is found. If you enter a date combination that is published on Wednesdays and Saturdays, the date specified must be a Wednesday or the period specified must include the Wednesday.

The same applies to date categories C (Copy), W (Week) and M (Month) .

Generation of schedule lines

If you have entered planning data for a fixed date combination, the system generates the schedule lines automatically when you confirm this data. The system determines the dates specified when the date combination was created that can next be booked, such as the next Wednesday and Saturday that can be booked as publication dates.

If you have entered planning data for a flexible date combination, the system generates schedule lines when you confirm this data as follows:

If you have selected the Manual schedule line generation indicator in Customizing, you can influence schedule line generation.

A dialog box appears when you generate schedule lines manually. The system proposes the number of dates that were specified when the date combination was created and that can next be booked as publication dates. You can change these dates proposed. The system generates schedule lines for the dates proposed when you confirm these changed dates.

If you have not selected the Manual schedule line generation indicator in Customizing, you have no influence over schedule line generation.

The system determines the number of dates that were specified when the date combination was created and that can next be booked as publication dates. The system generates schedule lines for the dates determined automatically.

Example Example

You have created the date combination LN2LS1 in the product master data. If a customer books this date combination , the Local north basic booking unit is booked twice and the Local south basic booking unit is booked once. The Local north and Local south basic booking units are published daily.

Customer A places an ad in the LN2LS1 date combination that is to be published for the first time on a Monday. The system determines publication dates on which issues can next be booked: Local north/Monday, Local north/Tuesday. Local south/Monday.

End of the example.

Entering more than one date combination

To enter more than one date combination for an ad item, use the Enter additional booking units function to assign each additional date combination after the first date combination to the ad item.

The Enter additional booking units function is part of document processing and is available to you as follows during creation and modification of ad items:

Function	Tab page	Button
Enter additional booking units	Details	With Booking unit assignment quick info

Additional date combinations are entered on the dialog box.

Example Example

A customer places an ad in the Local North/WeSa date combination and the Local South/WeSa date combination .

When creating the ad item, the user enters the Local north / WeSa date combination on the Details tab page and the Local south/WeSa date combination as an additional booking unit in a dialog box.

End of the example.

Note that you cannot enter additional date combinations or have limited options for doing so in the following situations:

If date combination A contains the same booking unit as date combination B , you cannot enter these date combinations in a single ad item.

You can only enter the same booking unit once in an ad item. You cannot for instance enter the Local north / WeSa and Local north / TuTh date combinations in a single ad item.

If date combination A combines different dates than those in date combination B, you should only enter these date combinations in a single ad item if you have selected the BU+ indicator in Customizing.

When generating the schedule lines, the system checks whether the publication dates for the first date combination are identical to those for the second date combination:

If you have selected the Filter BU+ indicator in Customizing, you can enter date combinations independently of publication dates in an ad item. You can for instance enter the Local north / WeSa and Local south / TuTh date combinations in an ad item. The system generates schedule lines for all booking units and publication dates.
If you have not selected the Filter BU+ indicator in Customizing, you should only enter date combinations with publication dates that match completely or partially. If you enter the Local north/WeSa and Local south/WeSa date combinations or the Local north/WeSa and Local south/MoSa date combinations in an ad item, the system only generates schedule lines for booking units with matching publication dates.