Use

This function is used to manage business processes using payment cards.

Prerequisites

You have made all the relevant settings for payment card management in Customizing.

To update payment card data from the order in the payer master data, the SAP Business Partner must be active and there must be a card type and category with the same key in both the customer master record and the SAP Business Partner.

Features

Entry of payment card data in the order

You can enter payment card data for advertisers in an order item. You access this function using the Payment cards button on the Advertiser tab page.

If payment card data has already been entered in the business partner master record, you can use the possible entries in the Card number field to display existing payment cards for selection purposes and copy the data required.

If you enter payment card data, the Payment method field is initial.

Since you can enter payment card data at item level, you can also manage business processes using payment cards for one-time customers.

Copy payment cards entered in the order into the master data

Payment card data that is entered during order processing can be updated in the payer master data.

A payment card is described uniquely by its card type and card number.

If you enter a payment card in the order, the system checks whether this has already been assigned to the order, payer or any other business partner in the master data.

The system also informs you if the payment card has been assigned to a business partner who is not the payer in the order or master data. You can assign the payment card to the order, but the system will not update the payment card data in the payer master data.

Change payment cards in the business partner master data

If you change the card type or card number in the business partner master data, the system retains the original card type and number entered in orders that use this payment card. Since the authorization data for a payment card is directly linked to the card type and card number, this change does not affect any orders.

Orders with the original card type or card number can still be authorized, billed or posted because payment with payment cards does not require the payment card to be assigned to the payer in the master data.

Authorization of payment cards in sales

The system authorizes payment cards for each billing dataset. You define the type of authorization in Customizing.

Authorization during order update

Authorization can be performed automatically during the order update. If authorization was successful, the system deselects the Payment card authorization required status characteristic in the billing dataset status.

Detailed data for authorization can be displayed at billing dataset level on the Payment card tab page.

If the authorization has failed, you can attempt to authorize the billing dataset using the authorization report.

Authorization using a report

If you have not defined authorization during order update in Customizing, you can authorize payment cards using the Authorization of Payment Cards report (RJHCCARD_AUT_01). This program is used to select billing datasets with payment cards for authorization. You can perform authorization in dialog or in batch processing. The system creates a collective processing log during authorization in batch processing.

Preauthorization

You define the authorization horizon in Customizing. This is the point from which the transaction is relevant for authorization. The system determines this date using the service date minus the number of days that are specified in the authorization horizon. Standard authorization during order update or using a report can only be performed within this horizon. If you have specified that preauthorization is admissible in Customizing, billing datasets with a service creation date that falls outside the horizon are updated when the order is updated or are preauthorized using the report. Authorization is performed using the amount "zero". The Preauthorization indicator is selected on the Payment card tab page.

Manual authorization

If no communication is possible with the clearing house, you can also authorize a billing dataset manually. You can select the billing dataset that you want to authorize manually using the Authorization report and then authorize this in dialog. You can also authorize the payment card for the billing dataset concerned manually on the Payment card tab page. Enter an authorization number for manual authorization.

Validity of the authorization

You can define the length of the authorization validity in Customizing. If the validity of an authorization has expired, the system selects the Expired indicator on the Payment card tab page and then sets the Payment card authorization required characteristic in the billing dataset.

Payment cards in billing

No new authorization is performed during billing. The system does not take account of price changes that have been created as a result of new pricing during billing.

You can bill billing datasets that have payment cards that have been preauthorized or that have not been authorized at all. Choose the respective value for the Payment card authorization required or Preauthorization selection criteria.

When billing documents that have payment cards that are not authorized or that are only preauthorized are transferred, the system posts the entire billing amount to the payment card.

Payment cards in Accounting

Information about posting techniques for payment using payment cards and settlement with the clearing house can be found in the documentation for Financial Accounting:

See also: Posting Method

Settlement with Clearing Houses

IMG documentation: Make Central Settings for Payment Cards and Assign G/L Account to Cash Clearing Account

Payment cards for cancellation

Cancellation of a billing dataset

The system deletes the authorization in the cancelled billing dataset. However, it does not inform the clearing house that the authorization is no longer valid.

User exit EXIT_SAPLJHCC_010 in enhancement JHCC0007 can be used to inform the clearing house that the authorization is invalid.

Cancellation of transferred billing documents

The system creates a payment card credit memo for the authorized amount. When a transferred billing document is cancelled, the clearing house does not authorize the payment card credit memo that is created.

User exit EXIT_SAPLJHCC_009 in enhancement JHCC0007 can be used to authorize the payment card credit memo.