Academic Calendar
Definition
Time table that contains the dates and periods of university events.
Use
In the academic calendar (object type CA), you can define specific dates and periods. Dates and periods are defined as time limits in the system. A time limit is a date or period classification. You can specify the start and end dates and start and end times of a given period or date by defining a time limit and entering the relevant academic year and session.
The Student Lifecycle Management system contains the following standard time limits:
Standard duration of the academic session (0100)
You use this standard time limit to define the start and end dates of academic sessions in the academic calendar.
Class period (0200)
You use this standard time limit to define the periods during which your university offers teaching events. The class period of an academic session can differ from the standard duration of this academic session. For example, the class period can begin after and end before the academic session itself. If you do not define any class periods, the system assumes that teaching events can be scheduled throughout the entire academic session.
Module booking with priorities (0300)
You use this standard time limit to define when students are allowed to book modules. In this way, the system ensures that the modules offered in a specific academic session (defined by the standard duration of the academic session) are booked within the time period specified in the module booking with priorities time limit. You can also combine the dates and periods of this time limit with time windows for different student groups.
An academic calendar is assigned to an organizational unit. The programs and modules assigned to the organizational unit use the academic calendar of this organizational unit. The time limits specified in the academic calendar are inherited by the lower-level objects of the structure. You can override the time limits defined for the higher-level object by creating a new academic calendar for a lower-level object. The new time limits are a specialization of those defined in the higher-level academic calendar. These specializations are inherited by the lower-level objects in the hierarchy.
Example
You have created an academic calendar for an organizational unit. The SAP System uses this calendar for the programs and modules assigned to the organizational unit. If you create a different academic calendar for a specific program, the time limits of this academic calendar override the time limits in the academic calendar defined for the organizational unit. In this way, you can define different academic sessions for lower-level organizational units (e.g. faculties).
Note
The time limits of the calendar objects linked to a module are not inherited by the lower-level objects.
The SAP System uses academic calendars to check if students have submitted their applications before the deadlines specified there. When an application is submitted outside of the specified period, the SAP System outputs a message. Before doing so, the SAP System reads the rules . The academic periods of the university and its lower-level organizational units are also defined in the academic calendar.
Example
Example 1:
You set up the academic session
winter semester 2001
in the top organizational unit. The system derives the start and end dates of the winter semester in the 2001 academic year from this organizational unit.
Example 2: Your university has a set registration period for each academic session. To map this in the system, you create an academic calendar and enter the registration periods there. If an application for registration is received within this period, the application is assumed to have been submitted on time and is then forwarded to the administrator in charge for processing. However, it an application is received outside of the given registration period, the SAP System informs the administrator of this in a message.
Structure
You can create and maintain an academic calendar (object type CA) for the following objects:
Organizational unit (object type O)
Program (object type SC)
Module (object type SM)
Event package (object type SE)
You can create and maintain the following infotypes for an academic calendar:
Infotype |
Information |
|---|---|
|
|
|
Relationship to one of the above objects by means of relationship type B 510 (is used by (calendar)) |
|
General description |
|
Relationship to a factory calendar |
|
Dates and periods in the academic calendar |
Editing the Academic Calendar
To edit an academic calendar, choose
Student Lifecycle Management
Academic Structure (Curriculum)
Study Planning
Academic Calendar
from the SAP menu.
Prerequisites
Before you can create an academic calendar, you must make the following settings in Customizing for
Student Lifecycle Management
:
Perform all IMG activities in the section
Student Lifecycle Management Master Data
Academic Calendar
Academic Years and Sessions
Define the top organizational unit in the section
Student Lifecycle Management Master Data
Academic Structure
Organizational Structure
Define Top Organizational Unit
Define the time limits and time limit sequences that apply for each academic calendar in
Student Lifecycle Management Master Data
AcademicCalendars
You have also created a program catalog and mapped the organizational units and programs in this program catalog.