Entry Points

Use

Entry points allow you to navigate from an iView to various KM folders that may be located in different repositories. You use entry points in the following places:

  • Entry Points iView

  • Selection screen (for example, when copying or moving items in KM folders)

  • Go To menu in KM navigation iViews

Prerequisites

You have read permission for the /entrypoints repository. If you do not have this permission, contact your administrator.

Prerequisites for the Display of Individual Entry Points

An entry point is only displayed if you have read permission for its target folder.

An entry point is only displayed if the target folder exists. Some target folders, such as the Common Folders folder, are not contained in the standard delivery. You have to create these folders yourself.

In the Go To menu the entries Favorites and Common Folders are only displayed if they contain subentries.

Features

Entry points enable the following functions:

  • Central access

    The Entry Points iView offers you a central point of access to KM folders that are located in different repositories. In the standard delivery, the Entry Points iView is located at Start of the navigation pathHome  Next navigation step DocumentsEnd of the navigation path.

    If the system is set up accordingly, you can access all KM folders that you need for your daily work from this iView. Users only see the folders for which they have permissions in the Entry Points iView.

  • Cross-area navigation

    Users can navigate between all areas for which they have permissions in an iView. This means that you can copy or move documents from one repository to another.

Example

The entry points that are actually available in your system depend on the configuration of your system and your permissions.

Entry Point

Description

Public Documents

Company-wide navigation structure in which you can browse for information in folders. Users can only see folders for which they have read permission.

Personal Documents

Your personal folder in the portal into which you can upload documents. You can access these documents from any PC on which you have access to SAP Enterprise Portal.

Taxonomies

Navigation structure in which you can browse for information in categories. Information from different data sources can be organized by topic, organization criteria, or other criteria in these categories.

Unlike all other iViews, all taxonomies are displayed in a list. The indexes to which the taxonomies are assigned are not displayed in navigation using entry points.

Favorites

Your personal list of favorites. You can create links here to allow direct access to documents, folders, or other items including external Web sites.

Go To menu: If you create links to folders in your list of favorites, the target folders are displayed in the Go To menu. You can navigate to the target folders but not to the favorites folder itself or to its subfolders.

Use the Portal Favorites iView to manage your favorites. If you want to add a link to a folder to your favorites, choose Add to Portal Favorites from the context menu for the folder.

Common Folders

Enables direct access to commonly used folders for which you have read permission.

Prerequisite: The common folders are set up in your system (see Allowing Access to Common Folders ).

Recently Used

List of folders that you used last.

Administrators can activate or deactivate the entry points listed in the table. They can also allow the system to generate user-specific entry points dynamically. This causes the system to generate an entry point for the start folder of every KM navigation iView for a user. By default, this function is inactive. For information on configuring entry points, see Entry Point Providers .