Allowing Access to Common Folders

Use

So that portal users can use the Entry Points iView to navigate directly to common folders of their respective groups, you have to create links to the folders of these groups in a central folder.

The folders that groups of users (for example, departments or other organizational units) access regularly can be located deep in the folder hierarchies of various repositories. You use the Entry Points iView to allow your users direct access to the common folders of their respective groups in a central place. Each user sees only the folders for which he or she has permissions in the Entry Points iView.

Procedure

Proceed as follows to allow users access to common folders:

1. Create a folder

   This should normally be /documents/commonfolders. However, your system administrator can define another folder in the configuration.

2. Create links to the work folders of the various groups in this folder.

   The target folders can be located in any repository.

3. Define the permissions for the links in the Details dialog boxes of the links.

   Give the relevant groups read permission for the links.

Example

Organization of Common Folders

You create the following links in the folder commonfolders :

• Link A points to the work folders of group A. You give group A read permission for the link.

• Link B points to the work folders of group B. You give group B read permission for the link.