Maintenance Book

Use

If you want to view maintenance data when you do not have access to an ERP system, you can use a report to combine all the relevant data in an electronic maintenance book in the form of a PDF file. This report includes the data for a selected maintenance object and all relevant documents within the selection period, such as documents for notifications and orders as well as measurement documents.

You can transfer this maintenance book in PDF format to a mobile data carrier, for example a USB stick, and display and print the maintenance book using an appropriate program.

Prerequisites

You have configured the maintenance book types in Customizing for Defense Forces & Public Security according to your requirements by choosing Start of the navigation path Maintenance Next navigation step Set Up Maintenance Book Types End of the navigation path . The maintenance book types General Maintenance Book (type A), General Maintenance Book for Master Equipment (type B), and Aircraft Accident (type F) are available by default.

If you want to change existing maintenance book types or create new ones, you have to define the following:

  • Maintenance book type with an abbreviation, explanatory text, and a short text

  • Object type with freely definable object text

    You can choose between Equipment and Functional Location when selecting the object type.

  • Main program

    The /ISDFPS/SAPLPM_MBOOK_UI program is specified here as the default program.

  • Selection screen

    The selection screen specifies which fields are displayed on the selection screen and which are to be filled. You can select an existing selection screen, for example 201 for master equipment, or create your own.

  • Subscreen file name

    You can use a subscreen to supplement the selection screen as required.

  • Time dependency

    You set this indicator to define a retention time (in days) for a maintenance book. If you do not set this indicator, the maintenance book is retained in the system indefinitely.

  • Storage time in days

    If the indicator for the time dependency is set, the system deletes the maintenance book after the specified time automatically.

  • Overwritable

    You can define whether an already existing maintenance book can be overwritten only if the user chooses, whether it can be overwritten immediately without being queried by the system, or whether it cannot be overwritten under any circumstances.

You require the maintenance book types defined in Customizing as filters for the Business Add-In Maintenance Book (/ISDFPS/BADI_PM_MBOOK) with which you can adjust the maintenance book to meet your requirements. If you define a new maintenance book type, you have to create a BAdI implementation and specify the new maintenance book type as the filter.

When you set up an output device, the same prerequisites apply as when entering an aircraft accident. For more information, see the Prerequisites section in the Enter Aircraft Accident document. This document also describes the settings you have to configure under Start of the navigation path Extras Next navigation step Settings End of the navigation path .

Activities

You can start the maintenance book depending on the required maintenance book type with the following transactions by accessing the SAP menu ( Start of the navigation path Logistics Next navigation step Plant Maintenance Next navigation step Management of Technical Objects Next navigation step Maintenance Book End of the navigation path ):

  • Maintenance book - generate report (transaction /ISDFPS/PMBOOK0)

    You use this transaction if you want to select maintenance book types from those defined in Customizing on the initial screen. After selecting the maintenance book type, for example General Maintenance Book , you go to the selection screen.

  • Maintenance book for equipment (transaction /ISDFPS/PMBOOK1)

    You use this transaction if you want to create a maintenance book for an item of equipment. The equipment hierarchy is expanded from the highest level of the hierarchy only from the initial equipment. The initial screen for selecting the maintenance book type is skipped.

  • Maintenance book for master equipment (transaction /ISDFPS/PMBOOK2)

    You use this transaction if you want to create a maintenance book for an item of master equipment. The equipment hierarchy is expanded from both the top and bottom of the hierarchy from the initial equipment. The initial screen for selecting the maintenance book type is skipped.

On the selection screen, you choose the object, define the selection period, and specify the output path and file name for the PDF. In the text field, you can enter a descriptive text that is copied to the cover page of the maintenance book. You start to select data and create the maintenance book by choosing Format Data . The PDF file is then available in the specified path. You can display this file immediately.

The following objects are displayed for equipment and master equipment for maintenance books:

  • Equipment (initial equipment according to selection)

  • Equipment hierarchy

  • Items of equipment from hierarchy

  • Functional locations from hierarchy

  • Maintenance orders for initial equipment

  • Maintenance notifications for initial equipment

  • Maintenance orders for items of equipment and functional locations from the hierarchy

  • Maintenance notifications for items of equipment and functional locations from the hierarchy

  • Measurement documents for initial equipment and items of equipment and functional locations from hierarchy

  • (Order) confirmations for initial equipment and items of equipment and functional locations from hierarchy

  • Result list of configuration check ( Configuration Control Workbench (transaction CCM2)) for initial equipment

  • Maintenance plans and items for initial equipment

  • Maintenance plans and items for items of equipment and functional locations from hierarchy

Display Overview of All Maintenance Books

If you want to display an overview of the existing maintenance books, enter the corresponding object on the selection screen of the transaction and choose Overview . Select the required maintenance book from the list and display it on the screen by choosing the Output pushbutton.

Customer-Specific Adjustments Using a Business Add-In

If you want to adjust the maintenance book, you can use the Business Add-In Maintenance Book (/ISDFPS/BADI_PM_MBOOK). You can use this to limit the database selection, carry out additional authorization checks, or store the generated PDF document in a document management system, for example.

To do so, go to the Implementation Guide (IMG) and choose Start of the navigation path Defense Forces& Public Security Next navigation step Maintenance Next navigation step Business Add Ins Next navigation step BAdI: Maintenance Book End of the navigation path .