Verification of Invoice Items Related to Capitalized Assets

After you capitalize an asset – that is, after you settle the costs from an intermediate asset to a real asset – you verify which vendor invoice items are related to it, using this report.

To access the report, on the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Fixed Assets Information System Reports on Asset Accounting Taxes Country Specifics Russia Input VAT on Asset Purchases Verification of Invoice Items Related to Capitalized Assets. End of the navigation path

Prerequisites

You have made the settings described in Customizing for Verification of Invoice Items Related to Capitalized Assets.

Features

Selection

In the Global Parameters group box, you enter the company code that you want to cover.

In the Capitalized Assets group box, you enter the capitalized fixed assets that you want to cover.

In the Intermediate Assets group box, you enter the asset types that you use for intermediate assets.

In the Cost Allocation group box, you specify how you want to divide each CO object's costs between the assets.

If you want to run the program in update mode, fill out the Update Run ID group box.

Output

The report shows a list of all the invoice items that you have entered for the assets (for more information about how this works, see Automatic Tracking of Invoices for APC and Redetermination of Invoices for APC).

It shows the history of each invoice item, for example, the total quantity of goods that went into the construction of an asset. If there are more than one goods issues relating to a single invoice item, the list does not show them separately, but summarizes them.

The list highlights any assets that you must register with the state. The system blocks the input VAT from these assets pending registration (see Registering Assets).

Activities

If the information shown in the list is correct, choose Save Results. The program stores the information under the date and run ID that you entered in the Update Run ID group box on the selection screen, and saves the secondary event date according to your Customizing settings. You can then run the Secondary Events program.

The program also sets the secondary event date for assets requiring registration. This date has no business significance, since the VAT is not recognized until you submit asset registration documents. The date is however required when you run the Verification of Asset Registration report.

In the list, you can also:

Choose Line Items Without Invoices to display a list of the line items that the system could not find any invoices for
In the list, you can assign a line item to an invoice manually. To do so, select the line item and choose Assign to Invoice.
Choose Line Items Per Asset to list all the intermediate assets found, and the line items assigned to them

The list shows the debits and credits posted to each intermediate asset, and also how much you have transferred from the intermediate assets to the capitalized assets. This list is for your information only.