Validation of Goods Issues

You post invoices for materials that you plan to use in the construction of assets under a tax code especially for that purpose (see Construction of Fixed Assets).

You use this program to verify which materials you have actually used in the construction of fixed assets.

To access the program, on the SAP Easy Access screen, choose Start of the navigation path Accounting → Financial Accounting Next navigation step Fixed Assets Information System Reports on Asset Accounting Taxes Country Specifics Russia Input VAT on Asset Purchases Validation of Goods Issues. End of the navigation path

Features

Selection

In the Global Parameters group box, you specify which company code you want to run the report for.

In the Goods Issues group box, you specify which goods issues you want the report to cover.

In the Intermediate Assets and Invoices group boxes, you can restrict the selection further.

In the Goods Issues Without Invoices group box, you can specify whether you want the report to display goods issues that do not have any reference to an invoice.

If you want to run the program in update mode, fill out the Update Run ID group box.

Output

The program shows a list of all the invoice items that it finds for the goods issues you selected. The program determines whether each goods issue is assigned to:

An intermediate asset master record (either the asset master is assigned the asset type Capital Investment or Asset Under Construction; or it is configured as an investment measure; or it is configured to support line-item settlement)
A Controlling order for an intermediate asset
A network or WBS element for an intermediate asset master record for assets under construction

If so, the program assumes that you used the materials in the construction of an asset.

Activities

If the information shown in the list is correct, choose Save Results. The program:

Stores the information under the date and run ID that you entered in the Update Run ID group box on the selection screen
Saves all the line items in the basic list into the internal journal

You can use the contents of the internal journal for your own asset reports.

If the material’s actual usage is different from its planned usage (for example, if you sold the material instead of using it in the construction of an asset), the program creates an entry in the secondary event table, which records that the material’s use changed. This information is used later on by the Secondary Events program.

In the list, you can also:

Choose Display Invoices for Assets to display a list of invoices that contain a reference to an intermediate asset (as described under “Output” above), but not to any materials

This list shows all such invoices that were automatically tracked or you redetermined yourself (see Automatic Tracking of Invoices for APC and Redetermination of Invoices for APC). This list is for your information only.
Choose Display Goods Issues W/o Invoices to display a list of the goods issues that the system could not find any invoices for (this function is only available if you selected the option on the selection screen)
In the list, you can assign a goods issue to an invoice manually. To do so, select the goods issue and choose Assign to Invoice. Then choose Save Results, run the report again, and choose Save Results again.