Travel and Expenses

Technical name: com.sap.pct.erp.ess.area_travel_expenses

Use

Employees can run the following applications in Employee Self-Service ( ESS ) Travel and Expenses :

  • Submit travel requests, including the specification of required travel services and the request of trip advances

  • Create travel plans and book the following travel services:

    • Flights

    • Train tickets

    • Hotels

    • Car rental

    • Other travel services, such as ferries

      Employees can specify other travel services, but they can not reserve or book them.

  • Enter travel expenses from a previous trip in a travel expense report. The system then determines the employee's travel expenses and triggers the payment.

  • Enter expense reports for expenses not associated with a trip (such as phone bills or money spent on books) and submit them for reimbursement

  • Edit their travel profiles

  • Define personalization settings to facilitate the entry of data

  • Unlock Personnel Number

  • Create auto route plans

If authorized, an employee (travel assistant) can execute these applications for fellow employees.

Features

As of SAP ECC 6.0, enhancement package 2, you can activate the Travel Management business function (FIN_TRAVEL_1).

  • If you do not activate this business function, you continue to use the Web Dynpro Java-based applications for Travel Management in ESS . For a list of these applications, see Web Dynpro Java-Based Applications in Travel Management .

  • If you activate this business function, the Web Dynpro ABAP-based applications replace the Web Dynpro Java-based applications in Travel Management. The new and extended functions in Travel Management are available with the Web Dynpro ABAP-based user interface. For a list of these applications, see Web Dynpro ABAP-Based Applications in Travel Management .

Prerequisites

Users and Personnel Numbers

  • A central person must exist in the SAP system.

    Note Note

    If you are upgrading your SAP system to Release 4.6C or higher, you need to execute the report program RPU46CX_CENTRAL_PERSON_ONLINE for your existing HR master records. This program creates a central person for each employee and creates references between the employee and the central person. This integrates the employee into the personnel and role concept. For more information, see the documentation for the RPU46CX_CENTRAL_PERSON_ONLINE program.

    End of the note.

  • You must have created an ESS user. For further information, see Set Up and Maintain ESS Users .

  • Each employee must have a personnel number and an SAP user in the SAP system.

  • User names for employees must be stored in the infotype Communication (0105, Type 0001).

Contractual Prerequisites

A prerequisite for using the following functions is that you have agreed to the terms of use with a geographical content partner of SAP (content provider):

  • Display of maps in travel planning

  • Automatic mileage calculation in expense reports or travel expense reports

  • Route planning

General Customizing

If you want to set up SAP users and make global settings, you need to make a number of settings in Customizing. For more information, see the Implementation Guide ( IMG ) for Personnel Management at Employee Self-Service.

Customizing the Web Dynpro User Interface in Travel Management

To tailor the user interface of theESSservices for Travel Management , go through all the Customizing settings listed under Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step Travel Management Next navigation step Employee Self-Services Next navigation step Interface Configuration for Web Dynpro Interface End of the navigation path .

Make the following settings:

  • Field or schema control for travel requests, travel plans, and expense/travel expense reports

  • Individual help texts for screens

  • Connect the Internet Graphic Service (IGS) for displaying maps in the following applications:

    • Travel planning

    • Expense/travel expense report (automatic mileage computation)

    • Auto route planning

General Customizing of Travel Management

Before you can use all three parts of Travel Management , you need to configure Travel Management to meet your enterprise-specific requirements. For more information, see the IMG for Financial Accounting at Travel Management .

More Information

For current information on Travel Management services, seeSAPService Marketplace at Start of the navigation path http://service.sap.com/tm Next navigation step Media Library Next navigation step Documentation End of the navigation path .