Create Travel Expense Report

Technical Data

Runtime Technology	Web Dynpro Java iView
Technical Name of iView	com.sap.pct.erp.ess.expenses
Technical Name of Web Dynpro Application	sap.com/ess~tra~tre/Expenses
Service Key	EMPLOYEE_TRAVEL_EXPENSEREPORT05
Available as of	SAP ERP 6.0
Data Source	SAP ECC 6.0
Software Component	EA-HR
Support	FI-TV-COS
Support Languages	All languages supported by SAP

Features

Travel Expenses

Employees use this service to create reports for their travel expenses. They can transfer data from travel plans and assign existing credit card receipts to the expense report. They can do this for any trips, even those that have not yet started.Automatic mileage calculation is available when entering receipts (see also the prerequisites in the Trips and Expenses section). Cost assignment is integrated with cProjects. The travel expense statement is output as a PDF-based form.

For more information on travel expenses in the SAP system, refer to the SAP Library under Start of the navigation path Travel Management Next navigation step Travel Expenses End of the navigation path .

Other Costs

You can also use this service for costs that are not associated with a trip, such as telephone costs, restaurant expenses, or books. You do this by configuring the service as follows:

In Customizing for Travel Management under Schema and Single Field Control for Web Dynpro Interface , create a new trip schema that allows overlap with other trips. Disallow flat rate settlement for this schema and hide the associated fields.
In Customizing for Cross-Application Components under Homepage Framework , carry out the steps necessary to copy and rename the service Create Travel Expense Report (sap.com/ess~tra~tre/Expenses) .
In Customizing for the homepage framework, assign the new trip schema to the new service. You do this in the step Define Resources under Attributes of Resource . Enter the following URL parameter for accessing the new trip schema: sap.xss.tra.TripSchema=<key of the new schema> . Example: sap.xss.tra.TripSchema=04.
For more information on modifying the interface, refer to Customizing for the SAP system under Accounting Financial Accounting Travel Management Employee Self-Service Interface Modifications for Travel Management in SAP Enterprise Portal Schema and Single Field Control for Web Dynpro Interface .

Optional Settings

URL Parameters

Parameter	Description	Required
sap.xss.tra.TripNo=00000001	Number of the trip to be entered or copied	No
sap.xss.tra.TripSchema=01	Trip schema for other costs (see under “Other Costs”)	No
sap.xss.tra.DateBeg=2005-03-31	Starting date of new trip (YYYY-MM-DD)	No
sap.xss.tra.SourcePersNo=00022222	Personnel number from which an expense report is to be copied	No
sap.xss.tra.Mode=Copy	The new expense report is to be copied from an expense report specified through sap.xss.tra.TripNo	No
sap.xss.tra.ExitService=EMPLOYEE_TRAVEL_ALLMYTRIPS	Name of the service to be navigated to after leaving Travel Expenses with Exit	No

Integration

If you have integrated Travel Planning and Travel Expenses, employees can transfer data directly from existing travel plans.

You can process travel expense reports using the universal worklist of Manager Self-Service (UWL) with the SAP Workflow. For more information, see Issuing Approvals in the Universal Worklist and Workflow Scenarios in Travel Management (FI-TV) .

If you are using the integration with cProjects, you can assign the travel expenses to cProjects projects using the cost assignment function.

Integration with Funds Management

When users specify estimated costs in travel requests or travel plans, the system creates a receipt for the estimated costs, which is forwarded as a commitment to Funds Management.

Caution Caution

After the trip takes place, the user needs to manually delete the automatically created receipt in the expense report.

End of the caution.

For more information about the processing of estimated costs, see Create Travel Request and Create Travel Plan .