ESS Trips and Expenses

Use

Employees can use the applications in the Trips and Expenses Employee Self-Service (ESS) area to handle and process travel requests, travel plans, and expense reports.

Integration

The Trips and Expenses ESS is integrated into the following environments:

SAPNetWeaver Portal

The Employee Self-Service contains the Web Dynpro Java-based and Web Dynpro ABAP-based applications for Travel Management. For more information, see Trips and Expenses .

The Employee Self-Service (WDA) contains the Web Dynpro ABAP-based applications for Travel Management.

SAPNetWeaver Business Client

The Employee Self-Service (WDA) in SAP NetWeaver Business Client for HTML contains the Web Dynpro ABAP-based applications for Travel Management.

You can run the Web Dynpro ABAP-based applications for Travel Management also independently of the Employee Self-Service (WDA) inSAP NetWeaver Business Client. For more information about the roles required for this, see Roles in Travel Management s

Prerequisites

Users and Personnel Numbers

A central person must exist in theSAPsystem.

Each employee must have a personnel number and anSAPuser in theSAPsystem.

The user names for each employee have been stored in the infotype Communication (0105, subtype 0001).

A role has been assigned to theSAPuser that authorizes the user to use the applications. For more information, see Roles in Travel Management s

If you useESS Trips and Expenses inSAPNetWeaver Portal, you must have created anESSuser inSAPNetWeaver Portal for each employee.

General Customizing

If you want to set upSAPusers and make global settings, you need to make a number of settings in Customizing. For more information, see Customizing for Personnel Management under Employee Self-Service .

General Travel Management Customizing

Before you can use travel requests, travel plans, and expense reports, you need to configure Travel Management to meet your specific requirements. For more information, see Customizing for Travel Management

Customizing of the Web Dynpro User Interface in Travel Management

To configure the user interface in the Trips and Expenses ESS, go through all the Customizing settings for Travel Management under Employee Self Services → Interface Configuration for Web Dynpro Interface .

Make the following settings:

Field or schema control for travel requests, travel plans, and expense reports

Individual help texts for screens

Connect the Internet Graphic Service (IGS) to display maps in the following applications:

Travel Planning

Expense Reports (automatic mileage calculation)

Auto Route Planning

Contractual Prerequisites

A prerequisite for using the following functions is that you have agreed to the terms of use with a geographical content partner ofSAP(content provider):

Display of maps in travel planning

Automatic mileage calculation in expense reports

●      Route planning