Entry Scenario: Travel Calendar

Purpose

Using this scenario, you can create and change several domestic trips for an employee at the same time. You can not, however, create or change international trips.

Scenario Process Flow

  1. You start the travel calendar by calling the Travel Calendar function in Travel Expenses.

  2. The system generates a day-by-day calendar.

    You can specify the period displayed. The calendar displays all trips that you have already entered for this period. Trips that you did not enter using the travel calendar, and trips you have transferred to Accounting, Payroll, or data medium exchange are displayed darker. You cannot change these trips using the travel calendar.

  3. You create new domestic trips in the calendar under the relevant date by entering the general data of these trips.

  4. To enter detailed trip facts, you can call other entry functions from the travel calendar.

    The entry functions available to you depend on the trip schema defined in Customizing for Travel Expenses for the travel calendar.

  5. You end the scenario by choosing the Save trip function.

    The system saves all new or changed trips in the database.

Result

You have entered several domestic trips for an employee at the same time and saved them in the database. To reimburse the travel expenses, you have to approve and settle the trips and transfer them to Accounting, Payroll or Data Medium Exchange.

See also:

Choose Travel Calendar

Create a One-Day Domestic Trip

Create a Multiday Domestic Trip

Move Domestic Trip