Entry Scenario: Travel Expense Manager

Purpose

This scenario is the central Travel Expenses entry scenario. You can create and change both domestic and international trips for an employee. You can also enter both trip per diems/flat rates and individual receipts.

With this scenario you can change any trip that was recorded using the Travel Expense Manager, the trip calendar, or trip advances. You can also use this scenario to change trips that you have transferred to Accounting, Payroll, or data medium exchange. Unlike in the travel calendar, you can only edit one trip at a time in this scenario.

Scenario Process Flow

You start the Travel Expense Manager by calling the Travel Expense Manager function in Travel Expenses.

The system gives you an overview of all of the trips that you have entered for the employee.
You can either choose a trip and change it or create a new trip.
If you want to create a new trip, you have to enter the general data and the per diem settlement first.
To enter detailed trip facts, you can call other entry functions from the Travel Expense Manager.

The entry functions available to you depend on the trip schema defined in Customizing for Travel Expenses for the Travel Expense Manager.
You end the scenario by choosing the Save trip function.

The system saves the new or changed trip in the database.

Result

You have created a new trip or changed a trip. The system has saved the trip in the database. To reimburse the travel expenses, you have to approve and settle the trips and transfer them to Accounting, Payroll or Data Medium Exchange.