Approving Travel Expense Reports

Use

The travel expense report must be approved before the system can settle a trip.

The approval program for trips enables you to approve travel expense reports with the approval status Request Entered or Trip Completed .

Procedure

  1. In the Travel Management menu, choose Start of the navigation path Travel Expenses Next navigation step Periodic Processing Next navigation step Approve Trips End of the navigation path .

    Note Note

    For detailed information about the selection screen, choose Start of the navigation path Goto Next navigation step Selection Screen Help End of the navigation path .

    To specify further selection criteria, choose Further Selections .

    End of the note.

  2. On the Status tab, enter the value 1 ( Request Recorded ) and/or 3 (Trip Completed) in the Approval Status field as selection criteria.

  3. To execute the program, choose (Execute) .

    The system lists all trips that fulfill the selection criteria.

  4. Select the trips to be approved.

  5. To approve the trips, choose Approve .

Result

The system has approved the travel expense reports and you can now settle them.

Any requested advances are now paid automatically via FI.

See also:

For more information, see the documentation for the approval program in the SAP system. by choosing (Infocenter) in the approval program.