Customizing Settings Required for Customer

Customizing settings are required on the customer side so that the customer's material management system can interpret and process the vendor's data correctly.

Process

The Customizing settings comprise the following steps:

Specify to which company code the system is to assign the vendor's incoming invoices. You must create an entry for each vendor from which you wish to receive data; this is because the SAP system cannot process data without a company code.
To do so, call transaction OBCA and enter the following data:
- Partner Type LI - for vendor data.
- In the Partner Number field, enter the vendor number in the SAP system.
- In the Company Code Name in the Invoice field, enter how the vendor is identified in the IDoc file (for instance, by the customer number in their system).
- Enter the company code to which you would like to post the vendor invoice.
Example

Partner Type

Partner Number

Company Code Name in the Invoice

Company Code

LI

789

0000000234

CC23

End of the example.

Partner Type	Partner Number	Company Code Name in the Invoice	Company Code
LI	789	0000000234	CC23

You determine how the system is to determine the tax code. Note that you may have to create multiple entries for each vendor since the system requires a unique assignment for each data constellation.

To do so, call transaction OBCD and enter the following data:

Partner Type LI - for vendor data.
In the Partner Number field, enter the vendor number in the SAP system.
In the Tax Type field, enter the tax code of the vendor system.
In the Tax Rate field, enter the tax rate transferred by the vendor.

Note
The system settings determine whether a period or comma is used as the decimal separator.

End of the note.
In the Country field, enter the country from which the invoice originates. Note that you must enter country IDs from the vendor system.
In the Sales Tax Code field, enter the tax code that the system is to use for this data constellation (for instance V0 or V1).

Example Example

Partner Type	Partner Number	Tax Type	Tax Rate	Country	Tax Code
LI	789			CH	VO
LI	789	AO	0,0	CH	VO
LI	789	A1	7,6	CH	V1
LI	789	A1	7,600	CH	V1
LI	789	VAT	7,6	CH	V1
LI	789	VAT	7,600	CH	V1

End of the example.

You determine the posting parameters for incoming invoices.
Specify to which company code the system is to assign the vendor's incoming invoices. You must create an entry for each vendor from whom you wish to receive data; this is because the SAP system cannot process data without this information.

To do so, call transaction OBCE and enter the following data:
- Partner Type LI - for vendor data.
- The Description field is automatically filled by the system.
- In the Partner Number field, enter the vendor number of the vendor in the SAP system.
- Enter the company code to which you would like to post the vendor invoice.
Example

Partner Type

Short Description

Partner Number

Company Code

LI

Vendor

V789

CC23

End of the example.

Doubleclick the entry to display the screen where you determine the posting parameters. We recommend leaving these parameters blank initially and only filling them when the need arises. After you have checked that the system posts the incoming invoices for a specific vendor correctly, you can simply copy the other vendors.
You check the current program parameters for electronic data exchange (EDI) in the logistics invoice verification. You do this in the Customizing activity Enter Program Parameters. You can call up this Customizing activity in Customizing for Materials Management under Logistics Invoice Verification EDI . In this Customizing activity, there are various options for processing documents. Note the field help for the various options.

Recommendation
For the Processing parameter, assign the value 4 (Tolerances correspond to those for online processing).

End of the recommendation.

Partner Type	Short Description	Partner Number	Company Code
LI	Vendor	V789	CC23

More Information

Customizing for Electronic Data Exchange