Email Notifications

Assignees and reviewers of calendar events receive email notifications from SAP Analytics Cloud. Use this reference to find out when notifications are sent.

Action-based Notifications
Notifications are sent when the owner of a calendar event performs the following actions:
Action Email Notification
Activate and notify Informs the users that they have been assigned to a task or process and tells them which role they have.
Update and notify

  • When the owner has added users to the event, they get an invitation email.

  • When the owner has removed users from the event, they get an email informing them that they have been removed.

  • When the owner has changed the assigned users, they get the information that they are no longer responsible, or that they are now responsible for the event.

  • Users that have not been changed get a notification that the task or process has been updated. The email contains a list with all updates.
On-the-fly reminder Reminder notifications are sent to all users that have not yet finished their task or process.
Discontinue Assignees, owners, and reviewers get notified that their task or process has been discontinued.
Suspend Assignees, owners, and reviewers get notified that their task or process has been suspended.
Resume Assignees, owners, and reviewers get notified that their task or process has been resumed.
Notifications are sent when the assignee of a calendar event performs the following actions:
Action Email Notification
Submit

  • If a task has a reviewer, the reviewer gets a notification that the task is open, and the other assignees get a notification that the task is completed.

  • If a task has no reviewer, the involved users get notified that their task has been accomplished.

  • With processes, the involved users get notified that their process has been accomplished.
Reject Assignees, owners, and reviewers get notified that the task is canceled.
Notifications are sent when the reviewer of a calendar event performs the following actions:
Action Email Notification
Resend The assignees get notified that their task or process has been reopened.
Accept

  • If the task has one review round, the owner gets a notification that the task is accomplished.

  • If the task has multiple review rounds, the reviewers of the next round are informed that the task is open now.

  • If the task has multiple review rounds and this was the last review round, the owner gets a notification that the task is accomplished.
Time-based Notifications
Time Settings Email Notification
The due date is reached

Assignees who haven't finished their work get notified that their task or process is overdue.

Composite tasks: Notifications are sent respectively to the assignees and the reviewers and will only inform the respective role.
A reminder is set and the specified time is reached

Assignees who haven't finished their work get notified that their task or process is due soon.

Composite tasks: Notifications are sent respectively to the assignees and the reviewers and will only inform the respective role.
Notifications for Input Tasks
Notifications are sent when the person who created the input task performs the following actions:
Action Email Notifications
Send All assignees get an invitation to the task.
Accomplish all All assignees whose work was set to a final status (Accomplished or Canceled) get a notification.
Discontinue All assignees get a notification that the task has been canceled or accomplished (according to the status the creator specified in the Discontinue Input Event dialog).
Change user The affected users (the newly added user as well as the removed user) get informed about the change.
Delete user The removed user gets informed of their removal from the task.
Submit (single user)

  • If the assignee has submitted data, the assignee gets a notification that the task has been accomplished.

  • If the assignee has rejected the task, the assignee gets a notification that the rejection has been accepted.
Reject (single user)

  • If the assignee has submitted data, the assignee gets a notification to check the data entry again.

  • If the assignee has rejected the task, the assignee gets a notification that the task has been reopened.

Notifications are sent once the assignee of an input task performed the following actions:

Action Email Notifications
Submit The creator is notified to start reviewing the task.
Reject The creator gets the information that the assignee will not work on the task.
Change user Both the creator and the newly added assignee are notified about the change.