Managing Schedules in a Tenant

The Manage permission on Schedule Publication allows you to view, modify, and delete the schedules available in a tenant.

This means you can access their schedules from your Calendar and change the details as per your requirement.

Prerequisite

You should have the Manage permission on Public and Private files to view the schedules of public or private stories.

Context
In SAP Analytics Cloud, you can create a schedule for publishing a story to users and teams of your choice. You can manage the schedules you've created from your calendar. With Manage permission on Schedule Publication, you can view, manage, and delete the schedules available in a tenant.
Note
The Manage permission allows you to manage schedules of stories and analytical applications only.
Let's understand the following scenarios.
  • Who should be assigned with the Manage permission on Schedule Publication and what can the assigned user do with this permission?
  • What happens when the user doesn't have Manage permission on Public or Private files?
Schedule Manager or Schedule Administrator
A user who is assigned with the Manage permission on Schedule Publication is known as the Schedule Manager or Schedule Administrator. With this permission, a Schedule Manager or Schedule Administrator can view the schedules available in a tenant from their Calendar.
Tip
When you're the manager of schedules available in a tenant, the List view provides a better view of the schedules.
When the manager selects a schedule from the Calendar, the Details pane appears and mentions that you're the manager of the schedule. As a manager, you can view the details specific to the selected schedule, modify the content in a few fields, or delete the schedule. The manager can edit the following fields.
  • Subject
  • Message
  • Time
However, the Schedule Manager cannot modify the Distribution section, File Type, and the option Include link to story.
Schedule Manager with or without Manage permission on Public or Private files

Let's understand what happens when the Schedule Manager doesn't have Manage permission on either Public or Private files, or both but has Manage permission on Schedule Publication.

Scenario

Let's assume a scenario where the schedule manager, Smith, wants to view a schedule that was created by a user, Jane, and he wants to modify the message in the schedule.

Schedule Manager with manage permission on Public and Private files

In this scenario, Smith is able to view the schedules that Jane had created for the publication that is owned by her and the one which is residing in the teams folder.

Schedule Manager with manage permission on Public files

In this scenario, Smith has Manage permission on Public files but not on Private files and the scheduled publication resides in a private folder that is owned by Jane. When Smith opens his calendar in SAP Analytics Cloud, he won't be able to view the schedule that Jane had created because Smith would require Manage permission on Private files to view the schedule for a publication owned by Jane.

Schedule Manager with manage permission on Private files

In this scenario, Smith has Manage permission on Private files but not on Public files and the publication, which Jane has scheduled, resides in a folder that is accessible to only her team members and Smith is not part of her team.
Note
A folder that is accessible to the team members only is categorized as Public files.

Now, when Smith opens his calendar in SAP Analytics Cloud, he won't be able to view the schedule that Jane had created. This happens due to lack of permissions. A schedule manager would require Manage permission on Public files to view the schedule for a publication residing in public folders such as any team folder, Sample, or Public.

Schedule Manager without manage permission on Public and Private files

In this scenario, Smith won't be able to view any schedules that are available in the tenant except the ones which he owns.