Entering Plan Data (SAP Library - Closing and Reporting (FI))

Entering Plan Data

Use

You can enter plan data in the following ways:

By entering plan totals and distributing them to the individual plan periods by means of a distribution key

By entering plan data for the individual plan periods and having the system total these amounts

By entering plan totals and plan periods

Prerequisites

You must have set up planning before you enter plan data. For more information, see Setting Up Planning.

If you wish to carry out planning at business area level, you must also make the following settings in Customizing:

Ensure that your business areas have been defined. You do this in Customizing under Enterprise Structure ® Definition ® Financial Accounting ® Define Business Area.

Ensure that a business area financial statement has been defined for your company code. You do this in Customizing under Financial Accounting ® Financial Accounting Global Settings ® Company Code ® Enter Global Parameters.

Procedure

To enter your plan data, choose Accounting ® Financial accounting ® General ledger ® Periodic processing ® Planning ® Enter.

On the initial screen, enter the required data:

Company code, fiscal year, version key, and the ledger for which you want to carry out planning
Financial statement version
Whether planning is to be carried out at business area level. You can specify whether planning should be carried out for all business areas, or only for selected business areas.
Whether you wish to enter the plan data in local or in transaction currency

If you select local currency, you enter the plan data in the currency that you have defined as the local currency for your company code. If you select transaction currency, you plan in the currency of the relevant G/L account. This currency is defined in the master data of the G/L account.

If, in addition to the local currency and the group currency, you use a third currency type, you must enter the ledger for which you are to carry out planning. The third currency type is determined by your Customizing settings. These settings are found under Financial Accounting ® Financial Accounting Global Settings ® Company Code ® Parallel Currencies ® Define Additional Local Currencies for Ledgers.

Whether you wish to display actual data. If you select this indicator, the actual data of the previous year is displayed, as well as the input fields for the plan data.

Choose Enter.

Your financial statement version appears.

Select the part of the structure for which you want to enter plan data.

You can plan the entire structure or particular sections. Place the cursor on the top node of the required section, and choose Planning.

The plan data entry screen appears.

Enter your plan data.

You enter the plan data either in local currency or in transaction currency. The values entered are translated into the other currency and displayed.

The following functions are available on the entry screen:

A number of functions are provided for entering and editing plan data. These are described in Planning Functions.

If you are planning at business area level, the nodes of the selected area are displayed for the first business area. You can scroll between the separate business areas using

and

You can change the default distribution key. You use the distribution key to specify how the planned values are distributed to the individual plan periods.

You can display how a planned value is distributed by placing the cursor on a planned value and choosing

On the period screen, you can scroll between the period screens of the separate planned values using and .

You can overwrite the displayed period values if necessary. When you save, the system saves the new distribution under the manual distribution key 0, and calculates the new plan total, if necessary.

Save your plan data.

Result

You have entered your plan data.

You can use a budgeted financial statement to compare plan data with actual data. For more information, see Creating Budgeted Financial Statements.