Working with Change Documents 

Use

If you have activated change documents for an object, all attribute changes to these objects are tracked, for example Date, Time, Old value, New value, Changed by, and so on. The data is captured within the change document framework of the SAP R/3 system. Your extensions to business objects using the addition of customer fields can also be captured within this framework. Only attribute data that is marked in the data dictionary settings for change document support will be captured by the change document framework.

Prerequisites

·        You have activated this function in Customizing for SAP xApp Resource and Portfolio Management (SAP xRPM) under Global Customizing ® Process and Service Settings ® Activate Change Document.

●      To display the Change Documents navigation link, you must have set the Display Change Documents indicator in the portal by choosing Portfolio Management ® User Settings.

Features

·        You can display the change documents for the objects in the portfolio management context and the administration context.

Your setting for the display of captured data is independent of whether the system captures changed data. Changed data is captured according to Customizing settings regardless of user settings to display that content.

·        The display of changed data is organized and presented according to the following areas:

○       Detail data

○       Status

○       Object links

○       Authorizations

Activities

Display change document data

...

       1.      You click Change Documents in the navigation panel.

       2.      In the Change Document view, you fill out the following fields:

¡        Time Frame

¡        Date From

¡        Date To

The system remembers prior user settings. Therefore you have to choose Refresh to see current changes

       3.      The changed documents for the selected object are listed in the tab pages.

Displayed changes do not usually display the initial value of the attributes with their field content. This information is captured in the change document framework. You can see the initial attributes in the Created  by and Created on fields.

Custom field capture in the change document framework

...

       1.      You can extend application objects by adding custom fields to the business object data. This is performed in the customer include provided for each support object.

       2.      For each field of the custom structure for which you would like to capture changes, you must mark the data element for change document support.

       3.      You activate the custom structure completely. This may affect the following structures associated with the business object:

¡        BW interface structures

¡        Change document technical structure

¡        Business object technical data structure and associated API structure

       4.      All of these structures must be activated for proper system performance. You can see these structures in the where-used list of the structure within the data dictionary application.

       5.      Save your settings.

Settings in the data element of the custom fields must be marked as Active for change document. This is done in the further characteristics of the data element.