Party Role Codes in an OTR or DTR

In a group logistics process, you have the option of specifying an agreement party role for a stage type and Incoterm combination. You specify an Incoterm in the sales order or delivery in SAP ERP. SAP TM includes the Incoterm in the OTR or DTR. SAP TM assigns a party role code of Supplying Company or Receiving Company to identify the default agreement party for a stage. It assigns the party role code in the Business Partner tab page of the OTR or DTR.

The following table explains how SAP TM assigns the party role codes Supplying Company or Receiving Company:

Transportation Requirement	Sales Order or Delivery	Sales Return or Delivery	Purchase Order or Delivery	Purchase Return or Delivery	Stock Transfer Order	Stock Transfer Return or Delivery
OTR header	Company of sales organization as supplying company	Company of sales organization as receiving company	None	None	Company of supplying plant as supplying company	Company of receiving plant as receiving company
OTR item	None	None	Company of receiving plant as receiving company	Company of supplying plant as supplying company	Company of receiving plant as receiving company	Company of supplying plant as supplying company
DTR header	Company of sales organization as supplying company	Company of sales organization as receiving company	Company of receiving plant as receiving company	Company of supplying plant as supplying company	Company of supplying plant as supplying company Company of receiving plant as receiving company	Company of receiving plant as receiving company Company of supplying plant as supplying company
DTR item	None	None	None	None	None	None

The following table explains how the system uses the Supplying Company and Receiving Company role codes in charge calculation and in creating settlement documents:

Order or Delivery	Supplying Company Role Code	Receiving Company Role Code	Role Code Used in Calculation and Settlement
Sales order	Company of the sales organization	None	Prepaid party is always the supplying company
Sales returns	None	Company of the sales organization	Collect party is always the receiving company
Purchase order	None	Company of the receiving plant	Collect party is always the receiving company
Purchase return	Company of the supplying plant	None	Prepaid party is always the supplying company
Stock transfer order	Company of the supplying plant	Company of the receiving plant	Role code based on Incoterm (prepaid party as supplying company and collect party as receiving company)
Stock transfer return	Company of the supplying plant	Company of the receiving plant	Role code based on Incoterm (prepaid party as supplying company and collect party as receiving company)

For special cases such as that of stock transfer orders you can allow separate settlements of the different parts of the freight costs to the internal shipper company that acts as a supplying company and to the internal shipper company that acts as a receiving company. To enable this, you can use an Incoterm in combination with the stage type to determine the prepaid and collect parties. For more information, see Customizing for Transportation Management under Start of the navigation path Forwarding Order Management Next navigation step Define Default Agreement Party Roles for Stages End of the navigation path .

You can also define your own logic to specify the party role that the system uses for a stage in Customizing for Transportation Management under Start of the navigation path Business Add-Ins (BAdIs) for Transportation Management Next navigation step Settlement Fowarding Settlement BAdI: Change of Bill-to Party Types for Stage Items End of the navigation path .

Example

You have a stock transfer order from a supplying company that belongs to Company_1000. You supply the material to a company that belongs to Company_2000, the receiving company. You specify an Incoterm of FOB, with an FOB location of sea port.

Company_1000 pays for all the freight costs from the supplying company to when the cargo is loaded on a ship. Company_2000 pays for all the freight costs for the main carriage and on-carriage to the delivery location. If you do not specify an Incoterm or stage type in the freight unit that is linked to the OTR or DTR, by default the system uses the collect party as the receiving company in the internal settlement document for the stock transfer order or the stock transfer return.