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Function documentationBuilding and Printing of House Bills of Lading and House Air Waybills

 

You can use this function to create and print house bills of lading (HBLs) and house air waybills HAWBs) for the following business documents:

Document

Supported business documents

House bill of lading

Freight orders

Ocean freight bookings

Freight units

House air waybill

Air forwarding orders

Air freight bookings

Freight units

Prerequisites

Building of House Bills of Lading and House Air Waybills

  • In Customizing, you have specified a process controller strategy for your forwarding order type, freight order type or freight booking type for the building of house bills of lading and house air waybills. For more information, see Customizing for Transportation Management under:

    • Start of the navigation path Forwarding Order Management Next navigation step Forwarding Order Next navigation step Define Forwarding Order Types End of the navigation path

      Start of the navigation path Freight Order Management Next navigation step Freight Order Next navigation step Define Freight Order Types End of the navigation path

    • Start of the navigation path Freight Order Management Next navigation step Freight Booking Next navigation step Define Freight Booking Types End of the navigation path

    Which strategy is used depends on the business document from which you build the house bill of lading or house air waybill. If you do not define a strategy in Customizing, the system uses the relevant standard strategy for forwarding orders or freight documents (see below).

  • You have defined a waybill stock. For more information, see Waybill Stock Definition.

  • You have activated the use of waybill stocks in forwarding order type Customizing (see below). If you deactivate this function, you can only enter waybill numbers in the forwarding order manually, and the system does not check waybill numbers entered against the waybill stock.

Printing of House Bills of Lading and House Air Waybills

  • You have made the general settings for printing documents. For more information, see Output Management and Printing.

  • In Customizing for the freight unit type, which you use for freight unit building, you have defined the output profile /SCMTMS/TOR_PRINT_AIR_FU. If you do not specify a freight unit building rule in Customizing of your forwarding order type, and consequently do not define a special freight unit type, the system uses the standard freight unit type. For more information, see Customizing for Transportation Management under Start of the navigation path Planning Next navigation step Freight Unit Next navigation step Define Freight Unit Types End of the navigation path.

  • You have made the basic settings for the charge calculation that you need for your business process. For more information, see Charge Management and Service Product Catalogs. You have made the following particular settings for printing the house bills of lading and house air waybills:

    • In Customizing you have defined and appropriately classified charge types for weight-dependent charges, for other charges and for valuation charges. This classification is necessary as the charge types appearing in the printing of a house bill of lading or house air waybill are detailed separately. Note that the charge types classified as other charges must contain the two digit code for IATA other charges and also entries for the charge due (carrier or agent).

      For more information, see Customizing for Transportation Management under Start of the navigation path Basic Functions Next navigation step Charge Calculation Next navigation step Basic Settings Next navigation step Define Charge Types End of the navigation path, and also under Charge Calculation.

    • You have created a calculation profile in Customizing. You should note in this connection that the system for printing a house bill of lading or a house air waybill supports both the calculation of charges at stage level and the calculation at item level. If you use an Incoterm in the forwarding order, the system switches to a calculation of charges at stage level irrespective of the setting in the calculation profile.

      For more information, see Customizing for Transportation Management under Start of the navigation path Basic Functions Next navigation step Charge Calculation Next navigation step Basic Settings Next navigation step Define Calculation Profiles End of the navigation path, and also under Calculation Profiles.

    • You have created a calculation sheet. To do this, in SAP NetWeaver Business Client choose Start of the navigation path Master Data Next navigation step Charge Management Next navigation step Calculation Sheets Next navigation step Create Calculation Sheet End of the navigation path. If you want to print house bills of lading or house air waybills, you must have entered one of the following values as the calculation resolution base for weight-dependent charge items:

      • PRODUCT (Product)

      • MAIN_ITEM (Main item of the document)

      • PACKAGE (Package)

      • CONTAINER (Container)

      The weight charges for products, packages or containers are listed depending on the calculation resolution basis that you have defined. The calculation resolution basis should be the same for all charge items, as otherwise you may experience a mixture of package and product items, and the totals formation is rendered incorrect.

      For more information, see Calculation Sheet.

Features

Building of House Bills of Lading and House Air Waybills

The system automatically groups all items that do not already belong to a fixed house bill of lading or house air waybill in accordance with the process controller strategy you chose.

SAP provides the following strategies as part of the standard delivery.

  • Build House Bill of Lading or House Air Waybill by Shipper/Consignee (HBL_SHPCNS)

    With this strategy, the system groups together all items that have the same shipper and consignee.

    This is the standard strategy that the system uses for freight documents if you do not specify a strategy in Customizing of the freight order type or the freight booking type. The system also uses this strategy if you build house bills of lading or house air waybills for freight units or items.

  • Build House Bill of Lading or House Air Waybill by Forwarding Order (HBL_TRQID)

    With this strategy, the system groups together all items that belong to the same forwarding order.

    This is the standard strategy that the system uses for forwarding orders if you do not specify a strategy in forwarding order type Customizing.

  • Build House Bill of Lading or House Air Waybill by Shipper/Consignee/Container (HBL_SCCONT)

    With this strategy, the system groups together all items that have the same shipper and consignee, and are to be transported in the same container.

  • Build House Bill of Lading or House Air Waybill by Freight Documents (HBL_FDOC)

    With this strategy, the system groups together all items that have the same freight documents in the main carriage.

Printing of House Bills of Lading and House Air Waybills

You can print of dispatch the house bills of lading or house air waybills you have built from the Output Management tab. For more information, see Output Management.

The printout also contains information about the transport charges. You can define in an air forwarding order on the Charges tab that the transportation charges as agreed or the other charges and their totals are to be printed. If the transportation charges as agreed are printed, then all weight-dependent charges, charges, valuation charges and rates as agreed between the business partners are printed (meaning not their currency amounts).

Activities

You create house bills of lading or house air waybills as follows:

  • Forwarding orders

    You can create house air waybills by entering the waybill number manually or with Start of the navigation path HAWB Next navigation step Draw HAWB Number End of the navigation path from the waybill stock. You can only draw a house air waybill (HAWB) number from the waybill stock if this involves an internal number range and you have activated waybill stocks in Customizing (see under Prerequisites).

    You can display data for bills of lading on the HBL or HAWB tab, and make individual allocations of waybill numbers to freight units or items or remove the allocations again.

  • Freight orders

    You create house bills of lading by choosing Start of the navigation path Follow-up Actions Next navigation step Build House Bill of Lading End of the navigation path. You display house bills of lading on the Items tab page by choosing Bill of Lading as the hierarchy type.

    Note Note

    The Items tab page replaces the Cargo tab page. You can personalize your user interface in such a way that the system displays the old Cargo tab page.

    End of the note.

  • Ocean freight bookings

    You create house bills of lading by choosing Start of the navigation path Follow-up Actions Next navigation step Build House Bill of Lading End of the navigation path. You display house bills of lading on the Items tab page by choosing Bill of Lading as the hierarchy type.

    Note Note

    The Items tab page replaces the Cargo Management tab page. You can personalize your user interface in such a way that the system displays the old Cargo Management tab page.

    End of the note.

  • Air freight bookings

    You create house air waybills by choosing Start of the navigation path Follow-up Actions Next navigation step Build House Bill of Lading End of the navigation path. You display house air waybills on the Capacity and Cargo tab page by choosing Air Waybill as the hierarchy type.

  • Freight units

    You create house bills of lading or house air waybills by choosing Start of the navigation path Follow-up Actions Next navigation step Build HBL or HAWB End of the navigation path. The information for the house bill of lading or house air waybill is displayed at header level. A house bill of lading or house air waybill can have one or more freight units.

For more information about hierarchy types, see Use of Hierarchical Views in FOM.

More Information

Process Controller Configuration