Freight Settlement Document
A document that is sent to SAP ERP requesting the verification of an invoice received from a supplier or carrier.
When the invoice is received, SAP ERP checks it against the data from the freight settlement document. If you perform evaluated receipt settlement, the automatically generated invoice is based on the data from the freight settlement document.
You can use the freight settlement document (FSD) to enter the data for transportation invoicing and forward it to SAP ERP for invoice verification. The transportation charges are calculated in SAP Transportation Management (SAP TM) on the basis of a freight order, service order, or freight booking. After an SAP NetWeaver® Exchange Infrastructure (XI) message is sent to SAP ERP, the actual invoice verification takes place in SAP ERP.
You can create an individual FSD for one freight order, service order, or freight booking. You can create a collective FSD for multiple freight orders or freight bookings. You can also create multiple FSDs at the same time.
Structure
The FSD data is taken from the business documents (for example, freight orders). However, you can still change some of the data.
The FSD contains the following tab pages:
General Data
The system displays general data, such as the following:
Settlement document type
Settlement date
Purchasing organization
Payment terms
Net amount
Document currency
The invoice amount verified by SAP ERP
You can change some of the data, such as the settlement date and payment terms.
Business Partner
The system displays the invoicing party and payee by default. You can use business partner determination to specify how the system assigns business partners to freight settlement documents.
Charges
The system displays the transportation charges determined by the transportation charge for each FSD item. The FSD item could be either a business document (that is, freight order, service order, or freight booking) or individual items of the business document, depending on the calculation level settings in the calculation profile. For more information about the calculation profile, see Customizing for
Transportation Management
under
Basic Functions
Charge Calculation
Basic Settings
Define Calculation Profiles
. In the case of collective FSDs, the system shows the total amount for all the freight orders and freight bookings assigned to the FSD. You can change this data.Orders
The system displays the list of business documents or business document items that are being settled with this FSD, depending on the calculation level settings in the calculation profile.
Document Flow
The system displays the predecessor and successor business documents as a document flow, including the corresponding SAP ERP documents, such as the purchase order (PO), service entry sheet (SES), or invoice. You can access both the SAP TM and SAP ERP business documents if there is a trusted relationship between the SAP TM and SAP ERP systems and your user exists in both systems.
The life cycle status indicates the current stage of the FSD in the business process. Important life cycle statuses are listed in the following table:
Life Cycle Status | Description |
|---|---|
| The FSD is ready for you to transfer to accruals in SAP ERP. |
| You transferred the FSD to SAP ERP and the status in SAP ERP is not yet known. |
| The SAP ERP system successfully created the PO and SES. |
| At least one invoice has been posted against the FSD in SAP ERP. |
| You requested the cancellation of the FSD and SAP TM is waiting for the corresponding PO and SES to be canceled in SAP ERP. |
| You canceled the FSD and SAP ERP automatically canceled the PO and SES. |
| You requested the reversal of the FSD in SAP ERP and the status in SAP ERP is not yet known. |
| The SAP ERP system successfully reversed the FSD in SAP ERP. SAP ERP successfully created an SES in the PO. It automatically enabled the returns indicator in the SES. |
| The SAP ERP system posted a credit memo against the reversed FSD to reverse the accruals posting. |
The confirmation status is used primarily to track the integration of SAP TM with SAP ERP, and indicates the result of the last integration interaction between SAP TM and SAP ERP. Important confirmation statuses are listed in the following table:
Confirmation Status | Description |
|---|---|
| The FSD is not yet transferred to SAP ERP for accruals posting. |
| SAP ERP successfully created the PO. |
| SAP ERP failed to create the PO or SES. |
| SAP ERP failed to cancel the PO or SES. |
| You transferred the FSD to SAP ERP and the status in SAP ERP is not yet known. |
| SAP ERP failed to reverse the accrual posting. You must reverse the FSD again later. |
Integration
The FSD is integrated with a number of other components in SAP TM, for example:
You can start the generation of an FSD from a freight order, service order, or freight booking.
Charge Management and Service Product Catalogs
The system calculates the transportation charges based on the setup of master data objects in the Charge Management and Service Product Catalogs component, for example calculation sheets.
The system can use the freight agreement to include master data objects for transportation charges in the order process, such as calculation sheets or rate tables.