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Function documentationFlexible Creation of Forwarding Settlements

 

You can create a forwarding settlement document for a group of charges in a forwarding order. This means that you can create more than one forwarding settlement document for a forwarding order, where each settlement document is for a different group of charges in the order. This enables you to create a settlement document for a group of charges that you want to settle at the same time in your transportation process.

To enable this, you specify settlement groups and settlement rules in Customizing for Transportation Management under Start of the navigation path Settlement Next navigation step Define Settlement Groups and Settlement Rules End of the navigation path.

You assign charge types, charge categories, and charge subcategories to a settlement group. You assign a settlement group to a settlement rule. You can also specify the following additional criteria in a settlement rule:

  • Minimum execution status

    You can specify the minimum execution status required for a forwarding order before the system creates a forwarding settlement document.

  • Service date rule

    You can specify the service date rule that the system uses to determine the service date of the forwarding settlement document.

  • Billing schedule

    You can specify a factory calendar for the billing schedule that determines the settlement date for a settlement group.

When you create a forwarding settlement document, the system checks if a charge is contained in one of the charge types, charge subcategories, or charge categories that you have assigned to a group. If it finds a charge, it creates the forwarding settlement document according to the following criteria:

  • Settlement group

    The system creates a separate settlement for each settlement group.

  • Settlement rule

    The system creates a separate settlement for a group of charges when a forwarding order is in a particular execution status or when you reach a particular date.

Specifying settlement groups and settlement rules is optional. If you do not specify settlement groups, the system includes all the charge types from a forwarding order in one forwarding settlement document.

For more information, see Customizing for Transportation Management under Start of the navigation path Settlement Next navigation step Define Settlement Groups and Settlement Rules End of the navigation path.

Prerequisites

General Prerequisites

  • You have specified settlement groups, settlement rules, and assigned the necessary settlement groups to settlement rules in Customizing for Transportation Management under Start of the navigation path Settlement Next navigation step Define Settlement Groups and Settlement Rules End of the navigation path.

  • You have assigned a settlement rule to a settlement profile. For more information, see Customizing for Transportation Management under Start of the navigation path Settlement Next navigation step Define Settlement Profile End of the navigation path.

Settlement Group Prerequisites

  • If you want to assign charge types to settlement groups, you have specified charge types in Customizing for Transportation Management under Start of the navigation path Basic Functions Next navigation step Charge Calculation Next navigation step Basic Settings Next navigation step Define Charge Types End of the navigation path.

  • If you want to assign charge subcategories to settlement groups, you have specified charge subcategories in Customizing for Transportation Management under Start of the navigation path Basic Functions Next navigation step Charge Calculation Next navigation step Basic Settings Next navigation step Define Charge Subcategories End of the navigation path.

  • If you want to assign charge categories to settlement groups, you have specified charge categories in Customizing for Transportation Management under Start of the navigation path Basic Functions Next navigation step Charge Calculation Next navigation step Basic Settings Next navigation step Define Charge Categories End of the navigation path.

Settlement Rule Prerequisites

  • If you want to use a service date rule, you have specified the necessary settings in Customizing for Transportation Management under Start of the navigation path Settlement Next navigation step Define Service Date Rules and Rule Prioritization End of the navigation path.

  • If you want to specify a billing schedule, you have specified a factory calendar for a billing schedule in Customizing for SCM Basis under Start of the navigation path Master Data Next navigation step Calendar Next navigation step Maintain Factory Calendar End of the navigation path.

Activities

Determine the following information:

  • The set of charges you include in forwarding settlement documents

  • The set of charges you create settlements for after a forwarding order reaches a particular execution status

  • The set of charges you create settlements for at regular periods of time

Example

Business Requirements

You need to settle the following charges:

  • Base freight

  • Fuel surcharge

  • Demurrage

  • Other value added services (VAS)

You need to settle base freight and fuel surcharges together. You want to settle demurrage charges in a separate settlement so that payment for base freight and fuel surcharge is not held up by disputes on the demurrage charges. You need to settle for the base freight and other VAS charges every week, and for the demurrage charges every month.

You have the following business rules to determine the service date:

  • Service date for demurrage charges is the system date

  • Service date for base freight, fuel surcharges, and other VAS is the pick-up date at the first location

You need to create settlement documents for basic freight charges (including base freight and fuel surcharges) and other VAS charges when the forwarding order is in execution. You need to create settlement documents for demurrage charges when the forwarding order has completed execution.

Customizing Settings

You specify the following settlement groups in Customizing for Transportation Management under Start of the navigation path Settlement Next navigation step Define Settlement Groups and Settlement Rules End of the navigation path:

  • Basic freight charges

    You assign the base freight and fuel surcharge charges to this group.

  • Demurrage

    You assign the demurrage charge to this group.

  • Other VAS

    You assign the charge types for VAS to this group.

You specify the settlement rule Standard Process Customer 1 that contains the following settings:

  • Line item 1 of the Assign Settlement Groups table:

    • Settlement group: Basic Freight Charges

    • Execution status: In Execution

    • Service date rule: a rule that contains a date type of Actual Start Date of Complete Carriage at priority 1

    • Billing schedule: a weekly factory calendar

  • Line item 2 of the Assign Settlement Groups table:

    • Settlement group: Demurrage

    • Execution status: Executed

    • Service date rule: leave empty

      The system uses the service date rule from the settlement profile. You must use a profile that contains an empty service date rule (if the Service Date Rule field is empty, the system uses the system date).

    • Billing schedule: a monthly factory calendar

  • Line item 3 of the Assign Settlement Groups table:

    • Settlement group: Other VAS

    • Execution status: In Execution

    • Service date rule: a rule that contains a date type of Actual Start Date of Complete Carriage at priority 1

    • Billing schedule: a weekly factory calendar