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Process documentationManually Creating Freight Orders Locate this document in the navigation structure

 

The following is a description of an example process for manually creating a freight order. In this example, it is assumed that you already know the most important transportation data, such as source location, destination location, and business partner, because you regularly transport goods for a certain customer using a certain carrier.

Note Note

You can manually create a road freight order in SAP NetWeaver Business Client by choosing   Freight Order Management   Road   Create Road Freight Order  . You can manually create a rail freight order in SAP NetWeaver Business Client by choosing   Freight Order Management   Rail   Create Rail Freight Order  .

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Process

  1. Entering the general data

    You first enter the general data for your freight order, for example:

    • Transportation data, such as shipper, consignee, carrier

    • Used resources

    • Locations and dates/times

    • Schedules

      For more information, see Use of Schedules.

    • Terms of payment

    • Notes

  2. Defining additional intermediate stops

    You can optionally define additional intermediate stops. You do so on the Overview tab page by choosing the Insert pushbutton and then Location.

  3. Defining the items

    You have the following options:

    • You add freight units to your freight order. You do so on the Overview tab page by choosing the Insert pushbutton and then Freight Unit.

    • You directly enter items to be transported that are not based on a forwarding order, for example, when transporting empties. You can do so by choosing the Insert pushbutton under Freight.

  4. Calculating transportation charges

    Optionally, you can have the system calculate the expected transportation charges for your freight order. For more information, see Charge Calculation.

    Note Note

    You use the report Mass Cost Calculation Report for Freight Orders to calculate transportation cost for multiple freight orders. To access the report in SAP NetWeaver Business Client, choose   Application Administration   Background Processing   Calculate Charges for Freight Orders  .

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  5. Checking and saving

    Once you have entered all the important data, you can check the consistency of the data. You then save your freight order. In addition to the consistency check, you can also perform a capacity check and a dangerous goods check. For more information about the dangerous goods check, see Considering Dangerous Goods.

  6. Sending the freight order

    You send the freight order to your carrier. You do so by choosing Subcontracting and then Send to Carrier. For more information, see External Communication in Overland Transportation.

  7. Confirming or rejecting the freight order

    You confirm the freight order in the name of the carrier, or you reject it. It is also possible to confirm or reject the freight order using a message.

  8. Sending loading and unloading instructions

    You send loading and unloading instructions to the warehouse. For more information, see Sending of Loading/ Unloading Instructions and Receiving of Confirmations.

  9. Printing

    Optionally, you can print the corresponding print documents. For more information, see Printing.

  10. Fixing the freight order

    You can fix your freight order to protect it from undesirable changes arising from background processing (planning runs or carrier selection).

  11. Creating a freight settlement document

    After execution, you create a freight settlement document (see Freight Settlement Document und Enablement of Freight Settlement Documents for Creation). This serves as the basis for checking the invoice or issuing a voucher. If you have created additional business partners with the role Additional Agreement Party in your freight order, the system automatically creates freight settlement documents for this partner.

Note Note

A possible variant of this process is that you simply enter the general data. You then call the transportation cockpit and assign freight units to your freight order. You subsequently perform all additional planning steps in the transportation cockpit, for example, you have the system calculate the transportation charges and you perform carrier selection or tendering.

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