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If the export organization and the import organization both use SAP TM, the export organization creates export forwarding orders, export freight bookings, and export freight units, and triggers the creation of the import business documents. The system creates the import freight bookings first. It then creates the import forwarding orders and freight units based on the import freight bookings. The import organization can then process the import business documents.

Prerequisites

  • If required, you have specified the business document type that the system uses to create import business documents. You have the following options:

    • You can define conditions. For the freight booking type, you use condition type /SCMTMS/FRB_TYPE_IMP. For the forwarding order type, you use condition type /SCMTMS/FWO_TYPE.

    • You can specify the required business document type in Customizing for Transportation Management:

      • In the forwarding order (FWO) type that you use for export FWOs, you specify the relevant import FWO type in the Import FWO Type field. You define FWO types in Customizing for Transportation Management under   Forwarding Order Management   Forwarding Order   Define Forwarding Order Types  .

      • In the freight booking (FB) type that you use for export FBs, you specify the relevant import FB type in the Import Booking Type field. You define FB types in Customizing for Transportation Management under   Freight Order Management   Freight Booking   Define Freight Booking Types  .

    If you do not specify the import business document types or define conditions, the system uses standard logic to determine the required business document types.

  • You have made the standard settings for forwarding orders (see Forwarding Order) and freight bookings (see Freight Booking).

    Note Note

    You can use a stage profile to define different stages for the export business documents and import business documents (see Determination of the Route). In addition, you can use different freight unit building rules for the export business documents and import business documents (see Freight Unit Building Rule).

    If you want to transfer service items from the export forwarding order to the import forwarding order, you must implement the Business Add-In (BAdI) BAdI: Service Item Processing for Import Forwarding Orders (/SCMTMS/BADI_EXIM_SRV_PROC). For more information, see Customizing for Transportation Management under   Business Add-Ins (BAdIs) for Transportation Management   Basic Functions   Export/Import Processing   BAdI: Service Item Processing for Import Forwarding Orders  .

    End of the note.

  • You have made the standard settings for the relevant customs processes. For more information, see Global Trade. For information about the required settings for the transit process in the context of export/import processing, see SAP Note 1757454.

  • You have deactivated external communication for export freight bookings.

    In the standard system, both internal communication and external communication are active. Communication is controlled using the following standard PPF actions in output management:

    • Internal communication: Copy Export Freight Booking to Import Freight Booking (/SCMTMS/COPY_EXP_BOK_IMP_BOK)

    • External communication: Send Export Freight Booking (Export/Import Scenario) (/SCMTMS/TOR_BKWBIL_NTF_EXT)

    If you use internal communication, you must deactivate the PPF action for external communication in the business partner master data for the import organization on the Output Management tab page.

Process

  1. The export organization creates one or more export forwarding orders using the standard functions for creating forwarding orders.

    You can make the following optional settings:

    • You set the traffic direction of the forwarding order to Export. This can be specified in Customizing for the forwarding order type or directly in the forwarding order.

    • You assign an import organization to the export forwarding order on the Business Partner tab page.

      In the export forwarding order, the export organization is the sales organization on the General Data tab page. In the corresponding import forwarding order, the import organization is the sales organization on the General Data tab page, and the export organization is automatically entered on the Business Partner tab page.

      Note that the relationship between the business partner and the organizational unit is defined in the organizational model.

      You can assign a different import organization to each item in the export forwarding order, if required.

  2. The export organization creates a freight booking using the standard functions for creating freight bookings.

    The following settings are required:

    • You must set the traffic direction of the freight booking to Export. This can be specified in Customizing for the freight booking type or directly in the freight booking.

    • You must assign an import organization to the export freight booking on the Business Partner tab page.

    In the corresponding import freight booking, the import organization is the purchasing organization on the General Data tab page, and the export organization is automatically entered on the Business Partner tab page.

    Note that the relationship between the business partner and the organizational unit is defined in the organizational model.

    The export organization performs the required customs processes for the exported goods. For more information about customs processing in SAP TM, see Global Trade.

  3. The export organization triggers the creation of the import business documents by setting the status of the export freight booking to Shipped on Board (ocean freight booking) or Uplift Confirmed (air freight booking).

    Output management is used to create the import business documents. Information about created or updated import business documents is displayed on the Output Management tab page in the export freight booking.

  4. The system creates the import freight booking and then the import forwarding orders based on the import freight booking.

    The system sets the life cycle status of the import business documents to Draft. In business documents with this status, you can change the purchasing organization and sales organization, but all other changes are blocked until the status is changed. The relevant block reason is displayed on the Statuses tab page in the business document.

    The import business documents contain only the relevant execution information and are therefore not an exact copy of the export business documents. The import business documents differ from the export business documents as follows:

    • The traffic direction is Import instead of Export.

    • The document type is defined according to the relevant condition, the setting in Customizing for the business document type, or standard logic.

    • The import business document contains only the shipper, consignee, and carrier. It does not contain any additional business partners from the export business document.

    • The purchasing organization specified in the export freight booking is displayed on the Business Partner tab page as the export organization. The import organization specified in the export freight booking on the Business Partner tab page or at item level is displayed as the purchasing organization in the import freight booking.

    • The sales organization specified in the export forwarding order is displayed as the export organization on the Business Partner tab page in the import forwarding order. The import organization specified in the export forwarding order on the Business Partner tab page or at item level is displayed as the sales organization in the import forwarding order.

    The relevant scenario determines whether there is a 1:1 relationship between the export forwarding order and the import forwarding order. For example, in the buyer’s consolidation scenario, the export forwarding orders are consolidated into one import forwarding order.

  5. The system creates the import freight units.

    The system creates the import freight units based on the import forwarding orders and assigns the freight units to the relevant import freight bookings.

  6. The import organization processes the import forwarding orders and import freight bookings.

    To process the business documents, you must remove the Draft status as follows:

    • By choosing   Set Status   Set to In Process   in the import freight booking. The system sets the life cycle status of the freight booking to In Process.

    • By choosing the Set to In Process pushbutton in the import forwarding order. The system sets the life cycle status of the forwarding order according to the status of the related business documents (for example, import freight booking).

    The import organization performs the required customs processes for the imported goods. For more information about customs processing in SAP TM, see Global Trade.

Result

If the export organization changes the export forwarding order, the export freight booking is automatically updated. The export freight booking can also be updated manually. When an updated export freight booking is saved, the system automatically updates the corresponding import freight booking provided the export freight booking still meets the prerequisites mentioned above (for example, the required status and traffic direction) and provided the import freight booking has the life cycle status Draft.

You can use the Business Add-In (BAdI) BAdI: Update Mode for Import Business Documents (/SCMTMS/BADI_EXIM_UPDATE_MODE) to adapt the update of import freight bookings to your own requirements. For example, you can define that the system does not update any import freight bookings even if their life cycle status is Draft; or you can define that the system updates certain parts of the import freight bookings regardless of their life cycle status. For more information, see Customizing for Transportation Management under   Business Add-Ins (BAdIs) for Transportation Management   Basic Functions   Export/Import Processing   BAdI: Update Mode for Import Business Documents  .