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Function documentationPublication of Air Freight Bookings Locate this document in the navigation structure

 

You can make air freight bookings for particular organizational units and business partners visible, or restrict the visibility.

Prerequisites

  • You have made the following settings in the freight booking type:

    • You have specified the creation strategy PUBL_CREA (only for automatic publication). This creation strategy is part of the standard system. For more information about this creation strategy, see SAP Note 1803372.

    • To be able to fix air freight bookings, you have selected the Fix Document if Capacity Planning Closed option in the Fix Booking field.

    Note Note

    You have not chosen the option Initial Status "Unpublished" (Planning Block) in the Immediate Processing field, as otherwise the air freight booking cannot be published due to the planning block.

    End of the note.

    For more information, see Customizing for Transportation Management under   Freight Order Management   Freight Booking   Define Freight Booking Types  .

  • The air freight booking must cover the following data so that you (or the system) can to publish it:

    • Capacity (weight and volume)

    • Origin organization

    • Flight number and date

    • IATA location code

    • Local carrier

    • Loading type

    • Contract basis

    • Service level

    For automatic publication, this data originates either from the forwarding order or the master flight schedule.

    In addition, you must have defined a waybill stock so that the system can automatically draw master air waybill numbers (see Waybill Stock Definition).

  • You have defined the required forwarding house both as organizational unit and business partner, and assigned them to each other. You have also selected the Consider Organization Unit of User field in the freight booking type. These two prerequisites are only required for automatic publication with restriction. For more information, see Customizing for Transportation Management under   Master Data   Organizational Management   Organizational Model   Create Organizational Model  .

  • If you want to use automatic publication with report /SCMTMS/MP_SCHED_CREATE_TOR, you must have specified a document type in your schedule type that allows publication.

Features

Manual Publication

Whether an air freight booking has already been published or not, you can see in the Set Status field which publishing options are available.

If the air freight booking has not yet been published, the system sets a planning block for the air freight booking, meaning other organizational units and business partners can no longer use it as they cannot assign freight units. It also prevents you from selecting it in a forwarding order.

If you select either the option Set to Published or Set to Published with Restriction for a non-published air freight booking, the system checks whether the fields mentioned under prerequisites contain valid data. If all checks are successful, the system removes the planning block. The air freight booking is now either visible for all organizational units and business partners, or for only particular organizational units and business partners:

  • Unrestricted visibility

    If you have not made an entry on the Restriction to Organizational Units tab, the air freight booking is visible without restriction.

  • Restricted visibility

    If you have made at least one entry on the Restriction to Organizational Units tab, the air freight booking is visible for only particular organizational units and business partners. You can enter the forwarding houses from the forwarding order. If you have specified an origin organization in the air freight booking, the system automatically copies this to the air freight booking.

If you want to reset the publication, choose Set to Not Published.

Once capacity planning has been completed, you can choose the Set to Capacity Planning Finished option. The system fixes your air freight booking. This means it is no longer available for other organizational units and business partners and you can no longer use it in planning.

Automatic Publication

You have the following options:

  • Automatic publication when creating the air freight booking from the forwarding order

    You create an air freight posting for the main carriage. The system publishes it automatically. However, the visibility is restricted to the forwarding house that the system has copied from the forwarding order.

  • Automatic publication when creating the air freight booking using report /SCMTMS/MP_SCHED_CREATE_TOR

    You execute the report to create air freight bookings based on a particular master flight schedule. In doing so, you specify that master air waybill numbers are to be drawn. The system creates the air freight bookings based on your master flight schedule, and draws the master air waybill numbers. It automatically publishes the air freight bookings. However, the visibility is restricted to the forwarding house drawn. For more information about this report, see Schedule.

More Information

Interaction Between Organizational Units

For more information, see also SAP Note 1806463.