Editing Documents on the Documents Screen

In order to create or edit an individual BW object, different functions are available from the Documents screen for creating, importing, editing, exporting, and displaying documents.

Note Note

In the Documents function area in the Data Warehousing Workbench, you can create, edit, and search documents in all document classes (see Editing Documents in the Document View in the DW Workbench).

End of the note.

Integration

Depending on the type of BW object and the respective document class (META or MAST), the Documents screen appears in one of the following ways:

from the object maintenance of a metadata object or a master data object
- You are in the metadata object maintenance screen. Choose (Documents or Goto ) → Documents.
- You have selected a characteristic value in master data maintenance (see Creating and Changing Master Data). Choose (Documents for Characteristic Value) or → Documents.
from the Modeling functional area in the Data Warehousing Workbench
1. Choose the object tree and the object that you want to create one or more documents for.
2. Select the BW object and choose Edit Documents .

Features

On the Documents screen, the following functions are available as pushbuttons on the toolbar:

Function	Pushbutton	What you need to know
Creating New Documents	(Create)	See Creating Documents.
Import a file and create it as a new document	(Import)	Using an Open dialog, you can use a file that you created with another application outside of the BW system as a document for a BW object. The rest of the procedure iis the same as when creating a new document (see Creating Documents). On the General tab page, the (technical) Name, File Name, and MIME Type are prefilled. You can change the name and enter a description.
Display Documents in the Web Browser	(Display Documents on the Web)	Loads all the existing documents for the selected object in the system in a separate browser window. You can display the documents there. See Creating New Documents.
	() Display	See the Display context menu.
	(Edit)	See the Detail context menu, the Preview view, the (Edit Documents) pushbutton.
	Export	See Exporting Documents.
	(Properties)	See the Properties... context menu.
	(Detail)	See the Detail context menu.
	(Delete)	See the Delete... context menu
Sort list of documents in ascending order	(Sort Ascending)
Sort list of documents in descending order	(Sort Descending)
	(Search)
Determine filter criteria	(Set / Delete Filter)
	(Print)

The following functions are available from the context menu of each document:

Function	What you need to know	Special Functions
Preview	Displays the contents of the document in the lower part of the screen.
Display	Loads the document into a separate window in the application, in which it was written.
Detail	There are various different views for you to choose from.	You use the (Back) and (Forward) pushbuttons and the View dropdown box to switch between the different views.
	Preview Displays the contents of the document in the lower part of the screen	(Edit the document) The application in which the document was written is opened. Make the required changes. When saving the document, you decide whether to overwrite the old version or create a new one. When you close the application, the document is checked in automatically. If you want to edit a nHTML file, choose Edit with Microsoft FrontPage in Internet Explorer. In the HTML editor, make any changes that you want to make. The system only checks the changed document back in after you have closed Internet Explorer. (Display)
	Properties shows all document properties	You can use the following functions in addition to the ones in Preview: (Save) (Display/Change) (Undo)
	Versions shows all physical documents (versions) for the logical document	You can display the (Properties) for each of the versions (see the Properties... context menu). In the ALV grid control, you can use the standard functions (Sort, Find, Set Filter, Print, View, Export, Choose Layout). More information: (User Documentation).
	Where-Used List
	Used objects
Properties	Displays the properties on the following tab pages:
	General name, description, language, created by, last changed by. Hidden checkbox	A hidden document is displayed in the maintenance screens, but not in reporting.
	Logical document properties	See Creating Documents.
	Technical information: Logical document Physical document Detailed information
Delete	Deletes the selected document along with all physical documents.