Defining the Selection 

Use

In a selection, you define which work items for creating notifications are selected. You can select the work items of all single-step tasks or just particular ones. In the selection, specify to which category the selected work items are assigned. On the basis of the category, you can later define subscriptions for the delivery of the notifications. Furthermore, you define the selection schedule in the selection.

Default Selection

The default is ALL, which means that all work items for all tasks are selected. The selected work items are assigned to the Default Category. To use this selection you only need to define the schedule for the selection.

New Selection

In the following cases you define a new selection:

·        You want to define special subscriptions for the work items of particular tasks.

To do so, specify which work items are to be selected and the category to which they are to be assigned. You can later define special subscriptions for this category.

·        You want to select the work items of particular tasks at different times, for example to better distribute the system load.

To do so, define the relevant selections with different schedules. If you want to use the same subscriptions for the work items of the individual selections, specify the same category in all selections.

Extending a Selection

You can extend an existing selection at any point by adding further single-step tasks. This enables you to use existing subscriptions for the work items of further single-step tasks.

Features

Tab Page Basic Data

When you create a new selection, enter its name and a description here.

Also, select the category to which the selected work items are to be assigned. Now you can define subscriptions for this category (see also: Defining Subscriptions).

Tab Page Tasks

If the user wants to be notified about the work items of all single-step tasks you do not need to make any entries on this tab page. The selection then selects the work items of all single-step tasks. 

If you only want to select the work items of particular single-step tasks, enter the relevant single-step task (for example, TS00008267 for decision tasks) and click Apply.

Tab Page Schedule

You can define a schedule for the selection of all work items and a schedule for the selection of new or changed work items.

Usually, you define the schedule for the selection of all work items so that the work items are selected once daily, for example in the morning (Interval: 0).

You also usually define an interval in the schedule for the selection of new and changed work items. If you want the selection to take place every 15 minutes, enter 15 in the Interval field.

Since the actual selection is executed by a report, you need to schedule it correspondingly (see also: Report for Selection and Delivery).