Subscription 

Use

In a subscription you define who receives messages for work items belonging to a particular category and when, as well as how these messages are structured.

You must create at least one subscription for each delivery schedule that is to be executed. Furthermore, you can also create subscriptions for individual users or different levels of granularity (see also: Granularity of Messages). For example, you can define a different delivery type for particular users.

Activities

Defining Subscription Basic Data

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       1.      In the toolbar, choose New Entries and enter an arbitrary name for the subscription.

       2.      Select the required delivery schedule.

To ensure that the delivery schedule is executed, you must schedule report SWN_SELSEN, which executes the delivery, correspondingly (see also: Report for Selecting and Delivering).

       3.      Select the required delivery type.

       4.      Under Granularity, define whether notifications are delivered individually or grouped together as collective messages (see also: Granularity of Messages).

       5.      In the Receiver Type field, choose the entry Internal SAP User.

This applies for all subscriptions that belong to the Workflow scenario.

       6.      Enter the following in the Recipient field:

¡        <recipient> for a particular user. This is always an SAP name in the WORKFLOW scenario.

¡        * (placeholder) for all recipients.

To determine the e-mail address of the specified recipient, the following sources are checked in the specified order by default:

¡        Central user management

¡        Address that is specified in SAPoffice as the address for automatic forwarding

¡        HR user management (including organizational management)

You can change the sequence in the General Settings view (see also: General Settings).

Subscription Settings

You can make the following settings in the Subscription Settings view:

·        Reminder function for unprocessed work items

·        Front-end application that is started for displaying or executing the work items

·        Front-end application that is started for displaying the SAP Workflow inbox

 

The following table shows the relevant parameters:

 

Parameters	Description
REMINDER_DAYS	Defines the number of days after which notifications for unprocessed work items are resent
SHOW_ACTION_DECISION_AS	Defines whether a link is created for each decision alternative for user decisions.
SHOW_ACTION_DISPLAY_AS	Defines the front-end application for displaying work items
SHOW_ACTION_EXECUTE_AS	Defines the front-end application for executing work items
SHOW_INBOX_AS	Defines the front-end application for displaying the SAP Workflow inbox

 

The following values are possible for the parameters for displaying or executing work items and for displaying the SAP Workflow inbox:

 

Value	Description	Further Information
(empty)	Do not display	User must log on to the relevant system, open their Workflow inbox and execute the relevant action
LINK1	http link that starts the SAP GUI for HTML	You must specify the parameter WG_HOST in the General Settings view.
LINK2	http link that starts the SAP GUI for Windows	An SAP Shortcut is loaded and executed from an http link. This starts the SAP GUI for Windows
ATTACH1	Executable attachment that starts the SAP GUI for Windows	An SAP Shortcut is added to the message as an attachment. The SAP GUI for Windows is started when the user opens the attachment
ATTACH2	Currently not supported

 

The following applies when starting the front end by means of an SAP Shortcut (value LINK2 and ATTACH1):

If you use Single Sign-On and in the General Settings view have entered a cross-company unique ID for the parameter SAPLOGON_ID, the user does not to log on to the system separately. Otherwise, the user must log on to the relevant system if they are not already logged on. If they are already logged on, the system opens a new session. Otherwise, the usual rules for SAP Shortcuts apply.

Deactivating Subscriptions

If you are currently not using a particular subscription, you can deactivate it. To do so, set the indicator Deactivated in the Subscription Basic Data view. You can reactivate the subscription again at any point.