Setting Message Actions (Confirmation) 

Use

You can confirm the quantities and dates notified in your customer’s scheduling agreement release.

Actions are created after a successful feasibility check, or in backorder processing (in the background), or when a scheduling agreement release is confirmed as deviating in either the product view or in the product planning table (sales scheduling agreement).

An action contains the following information:

·         When a confirmation is to be output, that is, printed out or transmitted (immediately or as per request).

·         Which medium is to be used (for example, printer, fax, XML).

The action definition in the SAP APO system corresponds to the message type in the SAP R/3 system.

You use actions to control the creation and output of confirmations.

By using actions, you can separate these two processes from each other, so that you can check confirmations before they are output.

You can select these actions by selecting the Output of Confirmations function and process them so that a confirmation is sent to your customer as a result.

The Post Processing Framework (PPF) replaces message control and provides a standardized interface to any type of output medium. SAPSmart Forms are used for creating and maintaining forms for mass printing.

For more information, see the SAP Library for Basis under Post Processing Framework (PPF) and SAP Smart Forms (BC-SRV-SCR).

Prerequisites

The SAP APO system can only output confirmations if you have made the corresponding settings in Customizing for the Advanced Planning and Optimization, under Supply Chain Planning ® Delivery Schedule Processing for Sales Scheduling Agreement.

Select the application /SAPAPO/SCO (Confirmation SD Scheduling Agreement) for the output of confirmations when making the settings for messaging actions.

Procedure

In Customizing for the Advanced Planning and Optimization, choose Supply Chain Planning ® Delivery Schedule Processing for Sales Scheduling Agreement ® Define Actions for Issuing Confirmations in order to make the necessary settings for the application /SAPAPO/SCO (Confirmation SD Scheduling Agreement).

Output Type

For the action definition /SAPAPO/CONF, you can make the following settings on the tab page Action Definition:

Processing Time

Choose Immediate Processing.

Partner Role (CU = Customer)

When you maintain a partner role, the role must coincide with the partner role of the sales scheduling agreement (tab page Partner) so that actions can be created.

If you have maintained several addresses with the partner role CU for a sales scheduling agreement, for example, the system creates an action for each address with a coinciding partner role. You can also assign different mediums to the addresses. If you do so, the system can output a confirmation several times, that is to different addresses using different mediums.

If you have not maintained a medium in the sales scheduling agreement, the system uses the medium which has been selected as Default in Customizing.

The system uses the user parameters to determine the printer.

The system can only print confirmations if you have specified a printer in the user parameters. If you have not specified a printer, the system does not create an action for confirmation output when the release is created.

You can use the Business Add-In PRINTER_DETERM_PPF to implement further printer determination processes.

Partner-Dependent

If you have not maintained an address in the sales scheduling agreement, you can set this indicator; the system then uses the address number of the location.

Changeable in the Dialog

This indicator does not have any effect on confirmation output. You cannot change the data for the action (for confirmation output).

Determination Technique

Select Determination of Confirmations.

Action Merging

Select Max. 1 Unprocessed Action Per Processing Type. This means that the system can create several actions for a confirmation, but, for example, only one action can exist for the output of a confirmation by fax or IDoc.

If, for example, an action for the output of a confirmation via fax is created during the feasibility check, that action will replace an existing unprocessed action for output by fax.

Output Medium

You can use the following media to output confirmations:

·         XML (IDoc DELFOR01 – Delivery Schedule/JIT Schedule)

·         Fax (PPF/Smart Forms)

·         Mail (PPF/Smart Forms)

·         Printout (PPF/Smart Forms)

You can make the following settings for the media fax, mail and print by choosing :

	Fax, Mail, Print	XML
Name of Form	/SAPAPO/SF_CMDS_CONF_TEMPLATE1
Processing Class	/SAPAPO/CL_SF_PROC_CMDS_CONF	/SAPAPO/CL_XML_CUST_CMDS_CONF
Processing Method	EXEC_SMART_FORM_CONF

 

Please note that the Smart Form is only a template that you should adjust according to your needs. When creating your own forms you have to copy the interface from the template.

Result

You can output confirmations for scheduling agreement releases using the function Output of Confirmations.

For further information, see Outputting Confirmations.