Alert Monitor for the Procurement Scheduling Agreement 

Use

During inbound processing of confirmations, you may receive the alert Confirmation Relating to Procurement Scheduling Agreement.

In the confirmation profile, you can define that when a confirmation is received:

·        An alert is always generated.

·        The current confirmation is compared with the last confirmation.

·        The current confirmation is compared with the operative delivery schedule.

The alert monitor displays different alerts according to the process that you have defined in the external procurement relationship for confirmations (with or without confirmations).

·        Process Without Confirmations

If you have defined a process without confirmations in the external procurement relationship then you always want to see an alert when confirmations are received. In the confirmation profile you define that an alert is always generated. This alert is displayed in the Alert Monitor with the following description: Receive Unexpected Confirmation.

·        Process with confirmations

If you have defined a process with confirmations in the external procurement relationship then you can specify a tolerance check in the confirmation profile. This means that the current confirmation can be compared with the last confirmation or the last release so that you see the following alert when tolerance violations occur: Totals Check in Horizon <...>.

For further information, see Receiving Confirmations.

Prerequisites

You have made the necessary settings in Customizing for Advanced Planning and Optimization (SAP APO), under Supply Chain Planning ® Collaborative Procurement ® Procurement Scheduling Agreement ® Confirmation Receipt.

You can also define your own checks for the tolerance check in this activity.

See also Prerequisites for the Procurement Scheduling Agreement

Activities

If you want to use the alert monitor then you must first carry out the following steps:

...

       1.      Define a PP/DS alert profile in the alert monitor containing the alert Confirmation Relating to Procurement Scheduling Agreement.

       2.      In the product planning table and the product view assign the PP/DS alert profile that you want to use.

See Alert Monitor for Sales Scheduling Agreement for a description of the first two processing steps.

       3.      Call up the Alert Monitor.

You can access the Alert Monitor from:

¡        The menu

Supply Chain Monitoring ® Alert Monitor

¡        The product view

Production Planning ® Interactive Production Planning ® Product View

¡        The product planning table

Supply Chain Collaboration ® Sales Scheduling Agreement Processing ® Product Planning Table (Sales Scheduling Agreement).

4.       In the production view or the product planning table, choose  to go to the Alert Monitor.

The system then displays the alerts that have occurred in a new window.

In the product planning table you can also display the chart Alert Monitor.

In the Alert Monitor, you can see the sequence in which the alerts occurred and you can sort them.

You can also take note of the alerts or forward them.

Schedule deviations correspond to a deviation of 100%.

For further information, see Alert Monitor in the SAP Library under Supply Chain Monitoring.

Example (Alert Confirmation Relating to Procurement Scheduling Agreement)

Settings in the Confirmation and Tolerance Profiles

In the tolerance profile for confirmation receipt you have defined that in an individual check the current confirmed quantity cannot deviate from the last confirmed quantity by more than 10%.

If the deviation is greater than 10%, the system issues an alert during inbound processing to inform the planner responsible.

Confirmed Quantities

Your vendor confirms that he can deliver 30 pieces (Old Quantity) by the requested date.

However, only 10 pieces (New Quantity) are confirmed in the current confirmation.

Since you do not want to allow a deviation of more than 10%, the currently confirmed quantity should be at least 27 pieces.

Result

Because the new quantity deviates considerably from the quantity originally requested, the system generates the alert Individual Check in Horizon <...>. The alert monitor also displays the deviation in percent.

In the confirmation profile, you can set that the tolerance check is terminated as soon as the first inadmissible deviation occurs (Termination of Check). In this case, the alert monitor would only display a message for the tolerance check.