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Technical Data

Technical Name of Business Function

PSM_GEN_BUDPER_2

Type of Business Function

Enterprise Business Function

Available as of

SAP Enhancement Package 2 for SAP Business Suite Foundation 702 (SAP_BS_FND 702)

Technical Usage

Any stack including BS_FND

Application Component

Funds Management (PSM-FM)

Directly Dependent Business Function Requiring Activation in Addition

PSM, Budget Period (PSM_GEN_BUDPER_1)

With this business function you can use the master data entity of the budget period that populates the modules in Public Sector Accounting. With the budget period introduced with business function PSM, Budget Period (PSM_GEN_BUDPER_1), you can move the date controls from the fund to the budget period. This makes master data maintenance and reporting much easier. With this business function, the budget period is also now available in Travel Management (FI-TM), Controlling (CO), Grantor Management (PSM-GM-GTR) integrated with accounts receivable or accounts payable management, and in Enterprise Services for Human Capital Management (HCM).

Prerequisites

You have installed the following components as of the version given:

Type of Component

Component

Is Needed Only for the Following Features

Software Component

SAP_BS_FND 702

  • You activated the PSM, Budget Period 2 business function.

  • You activated the PSM, Budget Period business function.

Features

Budget period in Controlling (CO)

The budget period was added to the transactions of Overhead Cost Controlling (CO-OM) where account assignments of Funds Management (fund, functional area, grant) are displayed. This includes the activity allocation, overhead costs and planning transactions.

You can now enter the corresponding budget period as the account assignment directly in a document in these transactions instead of just deriving it. The complete account assignment is then updated in Financial Accounting (FI) and in Funds Management (FM).

The following transactions and functions were enhanced accordingly:

  • CO commitment: The budget period is now also contained in the commitment data in CO.

  • Activity allocation: The budget period is now available in the following transactions:

    • Direct activity allocation (see    Cost Center Accounting/internal orders/project system   Controlling: Actual postings   activity allocation   ), CATS and confirmations

    • Indirect activity allocation posting (see    Cost Center Accounting/internal orders/project system   Controlling: Actual postings   activity allocation posting   )

  • Actual clearings: In the wake of the enhancement of activity allocation with the budget period, the following actual clearings were also adjusted accordingly (see  Cost Center Accounting/internal orders/ project system   Controlling: Period-end closing   Individual functions   )

    • Indirect activity allocation in actual

    • Target=actual-activity allocation

    • Template clearing in actual

    • Price calculation including revaluation

  • Overhead rates in actual (periodic and real-time) were also enhanced with the new budget period dimension. These are the following transactions (see   Cost Center Accounting/internal orders/project system   Controlling: Period-end closing   Individual functions   ):

    • Actual overhead calculation:cost centers/activity types

    • Commitment-overhead calculation:cost centers/activity types

    • Actual-overhead calculation: Order

    • Actual-overhead calculation: Business processes

    • Commitment-overhead calculation: Project, WBS element, network

    • Actual-overhead calculation: Project, WBS element, network

  • CO manual planning:

    You can now also use the budget period in the following CO planning transactions (see   Cost Center Accounting/Internal Orders/Project System   Controlling: Planning   )

    • Planning cost elements/activity input

    • Statistical key figures

    • To be able to use the budget period in CO planning, use the new planning profile SAPFFB CO planning with budget period. We recommend that you import these layouts using transaction OKBF (  Controlling   General Controlling   Production Start-Up Preparation   Transport System Settings   Transport Settings for Planning   Import Standard Planning Layouts  ) from client 000 into the current clients. This refers to the following layouts: 1-101FFB, 1-102FFB, 1-301FFB, 1-302FFB, 1-401FFB, 1-401FFB-T, 1-402FFB, 1-402FFB-T, 1-403FFB, 1-403FFB-T, 1-601FFB, 1-701FFB, 1-701FFB-T, 1-702FFB, 1-702FFB-T, 1-703FFB, 1-703FFB-T, 1-901FFB.

      Note Note

      The above-mentioned planning profile is designed for dimensions fund, budget period, and functional area; it does not include grant. If you want to use the grant, we recommend copying the required layouts and adding the grant as a selection criterion.

      End of the note.

  • Periodic plan clearings, planning aid:

    The following plan clearings and planning aids were enhanced with the new account assignment dimension budget period (see   activity allocation/internal orders/Project System   Controlling: Planning   ):

    • Planning distribution, planning assessment, periodic transfer posting in plan

    • Indirect activity allocation in plan

    • Overhead rates in plan (see above also: Overhead rates in actual)

    • Plan-settlement

    • Copy Planning

    • Plan-revaluation

    • Template clearing in plan

  • CO general:

    • Both the plan BAPIs and the corresponding ALE methods now contain the budget period.

    • The CATS transfer was also enhanced with the budget period.

    • You can now also use the budget period in the actual settlement order (transaction KO88).

Budget Period in Grantor Management (PSM-GM-GTR)

The budget period is applied during invoicing to accounts receivable/accounts payable accounting. For this, the following integration scenarios are available:

  • Integration with PSM Earmarked Funds:

    When an earmarked fund is created, PSM account assignment derivation is used to determine the budget period from the CRM approval. When this business function has been activated, invoicing to accounts receivable/accounts payable accounting applies the budget period from the earmarked funds and creates the FI document.

  • No Integration with PSM Earmarked Funds:

    When this business function has been activated, invoicing to accounts receivable/accounts payable accounting derives the budget period using PSM account assignment derivation and enters the budget period in the FI document created.

The budget period is available immediately for grantor management, including in cases using rule-based account assignment distribution:

  • You can use the budget period as a condition field in the definition of the program profile.

  • You can use the budget period as a field in the definition of rule-based account assignment distribution.

Budget period in SOA Services of Human Capital Managements (HCM)

The budget period is now available in several HCM SOA services, including services for business objects Employee Time Sheet and Work Agreement.

  • Human Capital Master Data Management

    • Cancel Accounting Coding Block Distribution Rule

    • Find Accounting Coding Block Distribution Rule By Employee

    • Create Accounting Coding Block Distribution Rule

    • Update Accounting Coding Block Distribution Rule

  • Time & Labor Management (Employee Time Sheet)

    • Change Time Sheet

    • Complete Employee Time Sheet

    • Find Employee Time Sheet By Employee

    • Check Change Time Sheet

  • Time & Labor Management (Employee Time)

    • Find Times For Employee Time Sheet By Elements

    • Read Employee Time By Employee

  • Time & Labor Management (Employee Time Agreement)

    • Create Time Recording Completion Rule

    • Read Time Recording Completion Rule

  • Time & Labor Management (Employee Time Sheet Configuration)

    • Read Employee Time Sheet Configuration

Budget period in Travel Management

You can now enter the corresponding budget period as the account assignment directly in a document instead of just deriving it.

The budget period was added to transactions in Travel Management in which Funds Management account assignments (fund, functional area, funds center, and so on) are displayed. This includes infotype 0017 (travel privileges), distribution in travel request, the travel plan and the travel expenses sheet. You can hereby enter the corresponding budget period as the account assignment directly in a document instead of just deriving it. The complete account assignment is then updated in Financial Accounting (FI) and in Funds Management (FM).

More Information

For more information, see the documentation on Budget Period and Budget Period in Human Capital Management.