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Function documentationMass Change and Novation

 

You use this function to make mass changes to purchasing documents, for example, the quantity of a selection of items, and to novate contracts and purchase orders.

Note Note

You can only novate contracts and purchase orders if there are no follow-on documents associated with them.

End of the note.

Integration

You can use SAP Records Management to electronically store the original and novated contracts and purchase orders.

Prerequisites

You have activated the business function SRM, Cross-Industry Functions (SRM_CROSS_INDUSTRY_1). Note that you can only use this business function in conjunction with the business function SRM, Procurement for Public Sector (SRM_PUBLIC_SECTOR_1). In other words, you must activate both business functions.

Features

Mass Changes

You can change the header, item, partner, and accounting data of purchase orders, contracts, and RFxs. You do this with transaction Mass Change/Novation (/SAPPSSRM/MCN). This easy-to-use transaction is highly configurable, as you can add a wide range of selection criteria to retrieve the required purchasing documents. You can simulate changes before actually changing the data. Once you have changed and saved the data, an approval workflow is triggered.

Novation

You can change the supplier on all previously awarded contracts or purchase orders. You also do this with transaction Mass Change/Novation (/SAPPSSRM/MCN). You can simulate changes before actually changing the data. Once you have changed and saved the data, an approval workflow is triggered. After the approval, you must execute the novation to complete to process.

Contract Novation

From a technical point of view, the system creates a new contract version when you novate a contract.

Purchase Order Novation

From a technical point of view, the system creates a new purchase order when you novate a purchase order. The process is identical to contract novation, except that at the end of the process, the original purchase order is listed with the NOVATION suffix, whereas the new purchase order is listed with a new number. This is also reflected in SAP Records Management, if applicable.