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Function documentationSmart Numbering

 

This function enables the generation of smart numbers (formerly called “long procurement numbers”) as identifiers for SAP Supplier Relationship Management (SAP SRM), Procurement for Public Sector (PPS) procurement documents. Smart numbers are generated by the system for purchase orders (POs), RFxs, and contracts.

Integration

When you create a PO in PPS, the smart number generated on the PO is transferred to the replicated PO in SAP ERP. Smart numbers are also displayed on goods receipts (GRs) and invoice receipts (IRs) in SAP ERP.

Prerequisites

In Customizing for SAP ERP, you have done the following:

  • You have activated the business function PSM, Additional Functions in SAP SRM and PPS (PSM_PPS_INTEGRATION).

  • You have activated smart number and extended smart number in Customizing for Public Sector Management under Start of the navigation path Procurement for Public Sector Next navigation step Activate Functions for Procurement for Public Sector End of the navigation path.

You have activated the business function SRM, Cross-Industry Functions (SRM_CROSS_INDUSTRY_1). Note that you can only use this business function in conjunction with the business function SRM, Procurement for Public Sector (SRM_PUBLIC_SECTOR_1). In other words, you must activate both business functions.

In Customizing for SAP Supplier Relationship Management, you have done the following:

  • You have defined a smart numbering scheme under Start of the navigation path SRM Server Next navigation step Cross-Industry Functions Next navigation step Attributes for Purchasing Documents Next navigation step Smart Numbering Next navigation step Define Smart Numbering Scheme End of the navigation path

  • You have defined customer-specific organizational IDs under Start of the navigation path SRM Server Next navigation step Cross-Industry Functions Next navigation step Attributes for Purchasing Documents Next navigation step Smart Numbering Next navigation step Define Customer-Specific Settings End of the navigation path

Features

Smart numbers are highly configurable and can contain organizational, temporal, or factual data that relates to the procurement document. You can define smart numbering schemes by process or by transaction type. If you define a smart numbering scheme for the process of creating procurement documents, a new serial number is generated with each newly created document. If you assign a smart numbering scheme to the change process, a new serial number is generated with each approved document change. If you define a smart numbering scheme based on transaction type, for example, purchase order type or business-to-business (B2B) event type, you first need to create distinct transaction types in Customizing for Supplier Relationship Management under Start of the navigation path SRM Server Next navigation step Cross-Application Basic Settings Next navigation step Define Transaction Types End of the navigation path