Supplier Qualification with SAP ERP
The first section (Supplier Qualification with Automatic Transfer to SAP ERP
) is valid if you have activated the business function SRM, Supplier Collaboration (SRM_SUCO_1
).
The second section (Supplier Qualification with Manual Transfer to SAP ERP
) is valid if you have not activated the business function SRM, Supplier Collaboration
(SRM_SUCO_1
).
After you have accepted a supplier in Supplier Preselection, the Transfer
button is active in the Supplier Preselection
work center in supplier
self-services. You require the role /SAPSRM/SUCO_PROCESSOR
.
Using the button, you can automatically transfer such a supplier to the SAP ERP system.
The following table shows the relationship between supplier registration, supplier preselection, and SAP ERP functions:
The following Customizing activity is relevant: .
Steps |
Sub-Steps |
Results |
|---|---|---|
Supplier registration |
The purchaser sends an invitation e-mail to a potential supplier, or a potential supplier calls up the Web site of the purchasing company. |
- |
- |
The potential supplier calls up a URL that opens the self-registration page in supplier supplier self-services. |
- |
- |
The potential supplier enters their master data and assigns themselves to one or more product categories. |
The potential supplier is registered in the supplier self-services system as a business partner with the |
- |
The potential supplier automatically receives a link to one or more questionnaires (a general questionnaire and one questionnaire for each product category). You can define which questionnaire to use for which product category in Customizing for SAP Supplier Relationship Management under |
- |
- |
The potential supplier fills out the questionnaires. |
The questionnaires are stored supplier self-services. |
Supplier preselection |
The purchaser calls up |
The Purchaser can display all potential suppliers. |
- |
The purchaser reviews the master data and the questionnaires in supplier self-services and either accepts or rejects the potential supplier. |
For accepted potential suppliers, the |
Supplier transfer |
The purchaser selects accepted potential suppliers and transfers them to SAP ERP. |
An XML/IDoc message is sent to SAP ERP and/or an e-mail is sent to the accounts payable clerk in SAP ERP. You define the transfer settings in Customizing for SAP Supplier Relationship Management (SAP SRM) under . |
- |
The accounts payable clerk checks the |
The supplier data is transferred to SAP ERP. |
Data transfer from SAP ERP to supplier self-services |
After classifying the supplier as a supplier self-services supplier in SAP ERP, the generated vendor number is sent back to supplier self-services. |
- |
Supplier enablement |
The supplier receives an e-mail with logon information for the supplier self-services system. |
The supplier can change his or her own data in the supplier self-services system. |
- |
The changes to the supplier data are copied to the Business Partner Change Monitor. There, the purchaser can trigger the automatic update of master data using the |
The master data is automatically updated in SAP ERP. |
After you have accepted a supplier in Supplier Preselection, the supplier is visible when you call Transfer Supplier
in the side menu of the supplier registration (ROS)
system. You require the role /SAPSRM/SUS_ROS_PROCESSOR
.
Suppliers that you transfer using Transfer Supplier
appear in the supplier monitor of the supplier registration system. You can import these suppliers manually into the SAP ERP system.
The following table shows the relationship between supplier registration, supplier preselection, and SAP ERP functions:
Steps |
Sub-Steps |
Results |
Supplier registration |
The purchaser sends an invitation e-mail to a potential supplier, or a potential supplier calls up the Web site of the purchasing company. |
- |
- |
The potential supplier calls up a URL that opens the self-registration page in the supplier registration system (ROS system). |
- |
- |
The potential supplier enters their master data and assigns themselves to one or more product categories. |
The potential supplier is registered in the ROS system as a business partner with the |
- |
The potential supplier automatically receives one or more questionnaires (a general questionnaire and one questionnaire for each product category). You can define which questionnaire to use for which product category in Customizing for SAP Supplier Relationship Management under |
- |
- |
The potential supplier fills out the questionnaires and returns them. |
The questionnaires are stored in the ROS system. |
Supplier preselection |
The purchaser calls up |
Purchaser displays all potential suppliers. |
- |
The purchaser reviews the master data and the questionnaires in the ROS system and either accepts or rejects the potential supplier. |
Accepted potential suppliers appear under |
Supplier transfer |
The purchaser selects accepted potential suppliers and converts them to suppliers. |
Converted suppliers are visible in the supplier monitor in the ROS system. |
- |
The purchaser checks the supplier monitor and sees new suppliers. |
The purchaser transfers suppliers manually into the SAP ERP System. |
Data transfer from SAP ERP to the ROS system |
The business partner ID of the accepted suppliers is sent to the ROS system using SAP NetWeaver Process Integration. |
- |
Supplier enablement |
The supplier receives an e-mail with logon information for the supplier self-services system. |
The supplier can change his or her own data in the supplier self-services system. |
- |
The changes to the supplier data are copied to the Business Partner Change Monitor. There, the purchaser can trigger the automatic update of master data using the |
The master data is automatically updated in SAP ERP. |