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Function documentationSupplier Preselection in Supplier Self-Services Locate this document in the navigation structure

 

To use this function, you must activate the business function SRM, Supplier Collaboration (SRM_SUCO_1).

With the enhanced supplier preselection functions, you use the potential suppliers overview in supplier self-services to accept or reject suppliers. From this overview, you can also transfer accepted potential suppliers to SAP ERP automatically.

The following Customizing activity is relevant:   SAP Supplier Relationship Management   Supplier Collaboration   Supplier Self-Registration   Activate/Deactivate Supplier Self-Registration  .

In supplier preselection you can select from those suppliers that have entered their data in Supplier Registration. By accepting suppliers, you decide the following:

  • Which suppliers are to be visible to the purchaser in SAP Supplier Relationship Management (SAP SRM) using the OPI link. This applies if you use supplier registration with SAP SRM.

  • Which suppliers can be transferred to the SAP ERP back-end system. This applies if you use supplier registration with SAP ERP and without SAP SRM.

Supplier Preselection with SRM Server

The suppliers that you have accepted in supplier preselection appear in the Supplier Directory. From the supplier directory, the purchaser can transfer suppliers as operational suppliers into SAP SRM using an Open Partner Interface (OPI). For example, you can access accepted potential suppliers while creating suppliers. You do this using the Add External Supplier From button.

Note Note

A supplier's data only becomes available for business partner management after you have transferred the supplier from the supplier directory into the SAP SRM system. You do this using the Add External Supplier Frombutton.

End of the note.
Supplier Preselection with SAP ERP

You can transfer accepted potential suppliers automatically to SAP ERP. You do this using the Transfer button in the potential suppliers overview in supplier self-services.

Caution Caution

If you specify more than one back-end system, you can only transfer suppliers from the supplier details, not from the POWL displaying the potential supplier overview.

End of the caution.

Prerequisites

Supplier Preselection with SRM Server

You have been assigned at least one of the following roles:

  • Purchasing Assistant

  • Professional Purchaser

  • Operational Purchaser

  • Strategic Purchaser

The Preselect Suppliers transaction is delivered with single roles. To use the transaction, you must enter the URL for supplier preselection in the single role. Then you must update and activate the composite role.

Supplier Preselection with SAP ERP

You have logged on to supplier self-services with the role /SAPSRM/SUCO_PROCESSOR.

Features

The statuses that are available for potential suppliers in supplier self-services are displayed in the following graphic:

This graphic is explained in the accompanying text.

Activities

Supplier Preselection with SAP SRM

In the Strategic Purchasing work center, select   Business Partner   Preselect Suppliers  .

To display details for a supplier, click the supplier name.

Supplier Preselection with SAP ERP

Select the Supplier Preselection work center in supplier self-services.