Supplier Qualification with SAP ERP

The first section (Supplier Qualification with Automatic Transfer to SAP ERP) is valid if you have activated the business function SRM, Supplier Collaboration (SRM_SUCO_1).

The second section (Supplier Qualification with Manual Transfer to SAP ERP) is valid if you have not activated the business function SRM, Supplier Collaboration (SRM_SUCO_1).

Supplier Qualification with Automatic Transfer to SAP ERP

After you have accepted a supplier in Supplier Preselection, the Transfer button is active in the Supplier Preselection work center in supplier self-services. You require the role /SAPSRM/SUCO_PROCESSOR.

Using the button, you can automatically transfer such a supplier to the SAP ERP system.

The following table shows the relationship between supplier registration, supplier preselection, and SAP ERP functions:

The following Customizing activity is relevant: SAP Supplier Relationship Management Supplier Collaboration Supplier Self-Registration Activate/Deactivate Supplier Self-Registration .

Steps	Sub-Steps	Results
Supplier registration	The purchaser sends an invitation e-mail to a potential supplier, or a potential supplier calls up the Web site of the purchasing company.	-
-	The potential supplier calls up a URL that opens the self-registration page in supplier supplier self-services.	-
-	The potential supplier enters their master data and assigns themselves to one or more product categories.	The potential supplier is registered in the supplier self-services system as a business partner with the Potential Supplier role.
-	The potential supplier automatically receives a link to one or more questionnaires (a general questionnaire and one questionnaire for each product category). You can define which questionnaire to use for which product category in Customizing for SAP Supplier Relationship Management under SRM Server Supplier Registration Basic Settings Assign Questionnaire and Language to Product Category	-
-	The potential supplier fills out the questionnaires.	The questionnaires are stored supplier self-services.
Supplier preselection	The purchaser calls up Supplier Preselection in supplier self-services.	The Purchaser can display all potential suppliers.
-	The purchaser reviews the master data and the questionnaires in supplier self-services and either accepts or rejects the potential supplier.	For accepted potential suppliers, the Transfer button is enabled in supplier self-services.
Supplier transfer	The purchaser selects accepted potential suppliers and transfers them to SAP ERP.	An XML/IDoc message is sent to SAP ERP and/or an e-mail is sent to the accounts payable clerk in SAP ERP. You define the transfer settings in Customizing for SAP Supplier Relationship Management (SAP SRM) under Supplier Collaboration Supplier Self-Registration Supplier Transfer Define Transfer Settings .
-	The accounts payable clerk checks the IDoc list (`we05`), completes the missing data in the IDoc and restarts the inbound IDoc, if necessary.	The supplier data is transferred to SAP ERP.
Data transfer from SAP ERP to supplier self-services	After classifying the supplier as a supplier self-services supplier in SAP ERP, the generated vendor number is sent back to supplier self-services.	-
Supplier enablement	The supplier receives an e-mail with logon information for the supplier self-services system.	The supplier can change his or her own data in the supplier self-services system.
-	The changes to the supplier data are copied to the Business Partner Change Monitor. There, the purchaser can trigger the automatic update of master data using the Transfer Change to Backend button.	The master data is automatically updated in SAP ERP.

Supplier Qualification with Manual Transfer to SAP ERP

After you have accepted a supplier in Supplier Preselection, the supplier is visible when you call Transfer Supplier in the side menu of the supplier registration (ROS) system. You require the role /SAPSRM/SUS_ROS_PROCESSOR.

Suppliers that you transfer using Transfer Supplier appear in the supplier monitor of the supplier registration system. You can import these suppliers manually into the SAP ERP system.

The following table shows the relationship between supplier registration, supplier preselection, and SAP ERP functions:

Steps	Sub-Steps	Results
Supplier registration	The purchaser sends an invitation e-mail to a potential supplier, or a potential supplier calls up the Web site of the purchasing company.	-
-	The potential supplier calls up a URL that opens the self-registration page in the supplier registration system (ROS system).	-
-	The potential supplier enters their master data and assigns themselves to one or more product categories.	The potential supplier is registered in the ROS system as a business partner with the Potential Supplier role.
-	The potential supplier automatically receives one or more questionnaires (a general questionnaire and one questionnaire for each product category). You can define which questionnaire to use for which product category in Customizing for SAP Supplier Relationship Management under SRM Server Supplier Registration Basic Settings Assign Questionnaire and Language to Product Category	-
-	The potential supplier fills out the questionnaires and returns them.	The questionnaires are stored in the ROS system.
Supplier preselection	The purchaser calls up Supplier Preselection in the ROS system.	Purchaser displays all potential suppliers.
-	The purchaser reviews the master data and the questionnaires in the ROS system and either accepts or rejects the potential supplier.	Accepted potential suppliers appear under Transfer Supplier in the side menu of the ROS system.
Supplier transfer	The purchaser selects accepted potential suppliers and converts them to suppliers.	Converted suppliers are visible in the supplier monitor in the ROS system.
-	The purchaser checks the supplier monitor and sees new suppliers.	The purchaser transfers suppliers manually into the SAP ERP System.
Data transfer from SAP ERP to the ROS system	The business partner ID of the accepted suppliers is sent to the ROS system using SAP NetWeaver Process Integration.	-
Supplier enablement	The supplier receives an e-mail with logon information for the supplier self-services system.	The supplier can change his or her own data in the supplier self-services system.
-	The changes to the supplier data are copied to the Business Partner Change Monitor. There, the purchaser can trigger the automatic update of master data using the Transfer Change to Backend button.	The master data is automatically updated in SAP ERP.