In SAP Supplier Relationship Management (SAP SRM), registered employees of external business partners, for example, suppliers and bidders, can submit additional employees from their company to be registered as contact persons in the SAP SRM system.

If the external business partner and employee have not yet been registered, external employees can register the company as a supplier, bidder, or portal bidder and register themselves as the contact person of that company.

When the registration application is saved, the approver responsible (a professional purchaser or system administrator) receives a work item in the SAP SRM system.

Using the work item, approvers reach the application Managing External Business Partners, where they can adopt and complete the data from the registration application. Approvers must inform the applicants of the approval or rejection of their registration application and of the logon data for the SAP SRM system. This can be done by e-mail using the application Managing External Business Partners.