Function documentationConfirmations Locate this document in the navigation structure

 

You can use this function in SAP Supplier Relationship Management (SAP SRM) to confirm the delivery of goods, and enter services rendered and hours worked.

Integration

This function is used in the following business scenarios:

  • Self Service Procurement

  • Service Procurement

  • Plan-Driven Procurement

In SAP SRM, the goods receipt and the service entry sheet are represented by a single confirmation document. Confirmations can refer either to purchase orders created in SAP SRM, or to purchase orders created outside SAP SRM in the back-end system.

Prerequisites

Roles

You must have one of the following roles assigned to you before you can perform any of the confirmation procedures:

Role Name

Portal Role

SAP SRM Server Role

Employee

com.sap.pct.srm.ro_employeeselfservice

/SAPSRM/EMPLOYEE

Operational Purchaser

com.sap.pct.srm.ro_operationalpurchaser

/SAPSRM/OP_PURCHASER

Supplier

com.sap.pct.srm.ro_supplier

/SAPSRM/SUPPLIER

Goods Recipient

com.sap.pct.srm.ro_goodsrecipient

/SAPSRM/RECIPIENT

Depending on the roles assigned to you in SAP SRM, different options are available for confirming goods and services, as well as for entering time data for services rendered.

If you have been assigned the Employee or Operational Purchaser role, you can enter confirmations for goods receipts and services performed. You can do so for items in your own shopping cart, or for which you are the requester or the goods recipient.

If you have been assigned the Supplier role, you can do the following:

  • Confirm that goods have been delivered or services have been rendered

  • Enter times for services rendered

For more information, see Confirmation Processing.

System Requirements

To create a confirmation from a back-end service purchase order item, you must have installed SAP R/3 4.0 or a later release.

Confirmations Relating to Purchase Orders for Materials Created in a Back-End System

To transfer confirmation documents to the back-end system using the ALE interface, you must have made the ALE settings in Customizing for SAP Supplier Relationship Management under   SRM Server   Technical Basic Settings   ALE Settings (Logical System)  .

Confirmations Relating to Purchase Orders for Services Created in a Back-End System

SAP SRM assigns the confirmation a number from the number range set in Customizing for SAP Supplier Relationship Management under   SRM Server   Cross Application Basic Settings   Number Ranges   SRM Server Number Ranges  . When you transfer the confirmation to the back-end system and create it there, the system copies the number from SAP SRM to the communication number field on the service entry sheet.

The number range in SAP SRM for the confirmation must not overlap with the number in the communication number field of the service entry sheet that was transferred to the back-end system by data exchange. If the number ranges do overlap, the service entry sheet will not be created.

Features

The functions available for confirmations include the following:

Function

Description

Revert

Restores items that have been deleted from the purchase order.

Details

Opens the Item Details Basic Data

  • Item Data

  • Account Assignment

    You can see who bears the costs and, if necessary, you can distribute the cost among several cost centers. In the case of confirmations referring to back-end purchase orders, you cannot change the account assignment unless you are creating an unplanned item for the limit item of a service purchase order.

  • Notes and Attachments

    You can attach documents providing additional information for the approver. You can also enter a text that is sent to the supplier, or an internal note to send the approver or purchaser a message.

Final Delivery

Indicates whether the confirmation represents the final delivery of the item. SAP SRM transfers this information to the purchase order item and, in the case of unplanned items, to the total limit for the purchase order.

Save

Temporarily saves an incomplete confirmation. It can be reprocessed at any point.

Confirm

Posts the confirmation after you have entered all confirmation information. The approval workflow starts in the background.

Activities

You use the goods, services, and time confirmation to confirm, for example, the receipt of goods or services. The outcome of the workflow depends on your technical scenario. A local purchase order is saved in SAP SRM as a confirmation. A purchase order entered outside SAP SRM is copied to the back-end system as either a goods receipt or a service entry sheet.

More Information