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Procedure documentationService Time Entry Locate this document in the navigation structure

 

This function allows a service agent to enter times for services rendered. If the service agent can access a supplier system, they can enter their time data and send it to the purchaser. For services in an SAP ERP purchase order, the supplier self-services component (previously SUS) can also be used to create a service entry sheet directly in the SAP ERP system. For more information, see Confirmation Processing.

Note Note

If the service agent does not have access to a supplier system, they can send their time recording sheets to the purchaser using e-mail, fax, or regular mail. Purchasing assistants then enter the time recording sheets.

End of the note.

Prerequisites

You have been assigned one of the following roles:

  • Employee (portal role com.sap.pct.srm.ro_employeeselfservice, SAP SRM Server role /SAPSRM/EMPLOYEE)

  • Goods Recipient (portal role com.sap.pct.srm.ro_goodsrecipient, SAP SRM Server role /SAPSRM/RECIPIENT)

Defining Default Settings for Time Recording

You can enter default values for time recording in Customizing for SAP Supplier Relationship Management under   SRM Server   Confirmation and Invoice Verification   Define Defaults for Time Recording  

Defining Default Settings for Limit Items

If you want to create limit items in SAP SRM for unplanned costs such as overtime hours or expenses, you can also define default settings in Customizing. For more information, see Customizing for SAP Supplier Relationship Management under   SRM Server   Confirmation and Invoice Verification   Define Default Setting for Limit Items  

Procedure

To enter times for services rendered, proceed as follows:

  1. Choose Create Confirmation.

  2. Enter a purchase order number in the Search Purchase Order field.

  3. Choose the Item Number to display the service item details.

  4. Choose the Service Timesheet.

  5. Enter a range of dates in the From and To field for which you want to enter service times.

  6. Choose Generate Timesheet.

  7. Enter a start time and end time for each day.

    The time format is HH:MM:SS based on the 24 hour clock.

  8. Choose Update and then one of the following:

    • Save to save the time entries. You can edit the time entry list at a later time.

    • Confirm to confirm the time entries. The service time entries are sent for confirmation.

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