User and Employee Data

The system administrator can use this function to maintain the personal, position, and user account data of an employee. The system administrator can also use this function to preconfigure user self-registration as follows:

Create the first users and define them as managers
Manage the user master records of employees working within the company

Internal and external employees can use the self-service application to request users and enter their personal data.

Prerequisites

You have configured the organizational plan in SAP Solution Manager under <project name> Configuration SAP SRM <release> Basic Settings for SAP SRM Organizational Management User Management Organizational Structure Create Organizational Plan .
You have maintained the business partner number ranges in Customizing for SAP Supplier Relationship Management under Cross-Application Components SAP Business Partner Business Partner Basic Settings Number Ranges and Groupings Define Number Ranges .
You have defined the business partner groupings in Customizing for SAP Supplier Relationship Management under Cross-Application Components SAP Business Partner Business Partner Basic Settings Number Ranges and Groupings Define Groupings and Assign Number Ranges .
Check whether group 0001 exists and create it, if necessary. This group must use an internal number assignment (that is, a number range must be assigned). Make sure that at least one standard group is defined.
Number ranges for address management have been set up in Customizing: SAP Web Application Server Application Server Basis Services Address Management Maintain Address and Person Number Range.
SAP Business Partner integration with Organizational Management has been set up in Customizing for SAP Supplier Relationship Management under SRM Server Cross-Application Basic Settings Organizational Management Integration Business Partner-Organizational Management Set Up Integration with Organizational Management .
A corresponding business partner has been created for each node in the organizational plan in Customizing for SAP Supplier Relationship Management under SRM Server Cross-Application Basic Settings Organizational Management Integration Business Partner-Organizational Management Match Up Organizational Units and Persons with Business Partners .

Features

Create, copy, or change employee data
Delete employee data and corresponding user account
Assign or unassign an employee or user account

Note Note

You cannot delete employees and their user accounts if they are involved in open transactions. When you delete an employee, the system also deletes the user account. If HR integration is not active and the option Delete employee with positions is selected, the positions are deleted as well.

End of the note.

Activities

Personal

Personal data is a combination of name and title of an employee. These details are required when you create a new employee master record. You maintain them on the application header.

Position

Position data comprises basic and address data. In Basic Data, you assign an organizational unit when you create an employee. If you have already maintained this organizational unit in the organizational plan, the system automatically adopts the appropriate parameter setting for the user. If the employee is a department head, select the department(s) under Department Head of. If the employee is a purchaser in a purchasing group that is not in his own department, you can specify the purchasing group in the field.

User Account

User account data contains standard settings, extended settings, and role assignment information. Enter the User ID and E-Mail address for the employee in the standard settings. You can enter a password for the user, if required. The password is deactivated by default and logon is only possible through the portal. You can make additional settings as required.

More Information

For information about user attributes, seeUser Attributes.